Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
September 8, 2008

The Hawley Independent School District Board of Trustees met on Monday, September 8, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Business Manager Ginger Dearing, Elementary Principal Brian Hunt, Middle School Principal Nikki Grisham, and Tim Smith, High School Principal.

INVOCATION: Nathan Knight
OPEN SESSION: 7:00 PM
REGULAR MEETING:

Gwen Campbell made a motion to approve the consent agenda items (minutes for August 11, August 19, and August 25, 2008, list of current bills, additional transfer students, and the additional substitute teachers). Troy Bristow seconded the motion and it carried unanimously.

Gwen Campbell made a motion to approve the Hawley ISD Maintenance and Operations tax rate at $1.04 per $100.00 and Interest & Sinking tax rate at $0.25 per $100.00 for the 2008-2009 school year. Jennifer Weber seconded the motion and the motion carried unanimously 7-0.

Irene Smith made a motion to adopt the resolution explaining the district’s intent to exceed or fall short of proposed expenditure targets proposed by the Commissioner of Education for the 2008-2009 school year. Randy Scott seconded the motion and it carried 7-0.

Randy Scott made a motion to proceed with the bidding process for Duro Last roofs on buildings damaged by previous hailstorms. Irene Smith seconded the motion and it carried 7-0.

Irene Smith made a motion to adopt the resolution sanctioning 4-H as an extra-curricular activity and approve extension agents Steve Estes and Debbie Hailey as adjunct faculty members for the 2008-2009 school year. Nathan Knight seconded the motion and it carried 7-0.

Ginger Dearing reviewed the tax collections and financial reports for the period ending August 31, 2008 with the board. The principals informed the board of beginning of school enrollment figures and upcoming activities in the coming weeks for their campuses.

The Board discussed updates and information concerning the easement, building projects, and needed roof repairs.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:25 PM.
·Personnel Issues
·Interviews for Interim Superintendent Applicants
The Board ended its closed session at 10:50 PM.

Randy Scott made a motion to employ Teddy Bedwell as interim superintendent with the understanding of salary and work schedule to be negotiated at a later date. Gwen Campbell seconded the motion and it was approved unanimously 7-0.

Nathan Knight made a motion to give superintendent’s secretary, Jan McCarty, a $300.00 raise. Irene Smith seconded the motion and it was approved unanimously 7-0.

With no further business to be discussed, Gwen Campbell made a motion to adjourn the meeting and Randy Scott seconded. The motion was approved unanimously 7-0.

OFFICIAL ADJOURNMENT: 10:55 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Meeting
October 6, 2008

The Hawley Independent School District Board of Trustees met on Monday, October 6, 2008 at 6:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

INVOCATION: Nathan Knight
OPEN SESSION:

CALLED MEETING:
After calling the meeting to order the Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 6:05 PM.
·Superintendent Applicants Update – Mr. Kincaid, Region 14 ESC
The Board ended its closed session at 7:20 PM.

There was no action taken at this time.

Next, the Board addressed the roof repairs situation and bus purchases options. No action was taken on either item.

With no further business to be discussed, Gwen Campbell made the motion to adjourn. Nathan Knight seconded the motion and those members present approved it unanimously. (Irene Smith was absent)

OFFICIAL ADJOURNMENT: 7:46 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
October 13, 2008

The Hawley Independent School District Board of Trustees met on Monday, October 13, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice-President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Interim Superintendent Teddy Bedwell, Business Manager Ginger Dearing, Elementary Principal Brian Hunt, Middle School Principal Nikki Grisham, and Tim Smith, High School Principal.

INVOCATION: Paul Stokes
OPEN SESSION: Ginger Dearing, Business Manager for the district, discussed the charter bus in the transportation lot and the talk in the community and school regarding the bus.

REGULAR MEETING:
Gwen Campbell made a motion to approve the consent agenda items (Minutes from September 2008, List of Current Bills, additional transfer students, and substitutes). Jennifer Weber seconded the motion and it carried. Those in favor: Paul Stokes, Gwen Campbell, Troy Bristow, Nathan Knight, and Jennifer Weber. Absent: Irene Smith and Randy Scott.

Note: Board members Irene Smith arrived at 6:53 PM followed by Randy Scott at 6:55 PM.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:30 PM.
. Superintendent Applicants
The Board ended its closed session at 10:15 PM.

No action was taken concerning superintendent position.

The business manager reviewed the tax collections report and the financial report with the board. Principals addressed the board with the monthly principal reports giving updates on academics, enrollment, attendance, and extra-curricular activities for each campus.

With no further business, Jennifer Weber made a motion to adjourn. Nathan Knight seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 10:20 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Meeting
October 14, 2008

The Hawley Independent School District Board of Trustees met on Tuesday, October 14, 2008 at 6:30 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

INVOCATION: Randy Scott
OPEN SESSION:

CALLED MEETING:
After calling the meeting to order the Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 6:35 PM.
·Interview Superintendent Applicants
·Personnel
The Board ended its closed session at 10:20 PM.

There was no action taken at this time.

With no further business to be discussed, Troy Bristow made the motion to adjourn. Gwen Campbell seconded the motion and members approved it unanimously.

OFFICIAL ADJOURNMENT: 10:21 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Meeting
October 27, 2008

The Hawley Independent School District Board of Trustees met on Monday, October 27, 2008 at 6:00 PM. The meeting will be held in the Boardroom of the Administration Building of Hawley ISD located at 800 First Street, Hawley, Texas.

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

INVOCATION: Irene Smith
OPEN SESSION:

CALLED MEETING:
After calling the meeting to order the Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 6:03 PM.
·Interview Superintendent Applicants
·Personnel
The Board ended its closed session at 9:12 PM.

There was no action taken at this time.

With no further business to be discussed, Irene Smith made the motion to adjourn. Randy Scott seconded the motion and members approved it unanimously.

OFFICIAL ADJOURNMENT: 9:15 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Meeting
November 3, 2008

The Hawley Independent School District Board of Trustees met on Monday, November 3, 2008 at 6:00 PM. The meeting was held in Boardroom of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice-President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

INVOCATION: Nathan Knight
OPEN SESSION:

REGULAR MEETING:
After calling the meeting to order the Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 6:05 PM.
·Superintendent Applicants
The Board ended its closed session at 10:30 PM.

The Board took no action at this time.

With no further business, Randy Scott made a motion to adjourn. Irene Smith seconded the motion and it was approved unanimously. (7-0)

OFFICIAL ADJOURNMENT: 10:31 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
November 10, 2008

The Hawley Independent School District Board of Trustees met on Monday, November 10, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Interim superintendent Teddy Bedwell, business manager Ginger Dearing, Jan McCarty, superintendent’s secretary, Richard Howeth, maintenance supervisor, were present along with visitor Billy Chapman.

INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM

·Glenn Adair, with Whirlwind Bus Tours, addressed the board regarding the coach bus he is presenting on bid request.
·Richard Howeth informed the board that the insurance claims adjuster (TASB) has reopened all the roofs in the original claim
·Mr. Howeth added that on phase 2 of the ongoing construction project the school would be bidding out asphalt and concrete as a possible cost reduction.

Regular Meeting:
Irene Smith made a motion to approve the consent agenda items (minutes from October 6, 13, 14, and 27, 2008), list of current bills, additional transfer student Russell Story, and additional substitute teacher Doug Britton as presented. Nathan Knight seconded the motion and it carried unanimously.

Randy Scott made a motion to approve 2008-2009 Budget Amendment #1 as presented: Expenditures $13,752,112.00 (updated budget). Irene Smith seconded the motion and it carried unanimously.
After board discussion of the district’s current bus fleet and transportation needs, Troy Bristow made a motion to table the bus bids until the next board meeting. Gwen Campbell seconded the motion. Those in favor: Troy Bristow, Gwen Campbell, Paul Stokes, and Nathan Knight. Against: Jennifer Weber, Randy Scott, and Jennifer Weber.

Irene Smith made a motion to cancel the current group term life insurance with Reliance Standard, as recommended by the administration, effective December 31, 2008 and contract with EduBenefits effective January 1, 2009. Nathan Knight seconded the motion and it carried unanimously.

Interim Superintendent Teddy Bedwell reviewed Policy Update 84 with the board. Jennifer Weber made a motion to approve the update as presented. Randy Scott seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:00 PM.
·Superintendent – Selection of Lone Finalist
The Board ended its closed session at 8:30 PM.

Gwen Campbell made a motion to name Glenn Coles as lone finalist for Superintendent of Hawley Independent School District. Troy Bristow seconded the motion and it carried unanimously.

With no further business to be discussed, Randy Scott made a motion to adjourn. Nathan Knight seconded the motion and it was approved unanimously.

OFFICIAL ADJOURNMENT: 8:57 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Meeting
November 24, 2008

The Hawley Independent School District Board of Trustees met on Monday, November 24, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:
Paul Stokes President Irene Smith Vice President
Gwen Campbell
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were principals Tim Smith, Nikki Grisham, and Brian Hunt. Also present were maintenance supervisor Richard Howeth, Kevin Stoker, computer technician, Allan Phillips with Jacob & Martin and superintendent’s secretary Jan McCarty.

INVOCATION: Randy Scott
OPEN SESSION: 7:00 pm

CALLED MEETING:
The principals gave their monthly reports to the board concerning each campus enrollment, academics and extra-curricular activities.

Next, the board was given a brief overview of the Board Book by Kevin Stoker.

Richard Howeth presented the bus bids. After discussion, Irene Smith made a motion to accept the bus bid from Blue Star Bus Sales in the amount of $85,419.00 for the 2008-09 year model 72- passenger bus plus 1 wheel chair station. Randy Scott seconded the motion and it was approved unanimously.

The Board reviewed the roof bids with Richard Howeth and Ralph Harris with DK Haney Roofing. After discussion, Irene Smith made a motion to accept the bid from DK Haney as presented with the stipulation that the Hawley School District would have the option to stop the roof repair/replacement project on the buildings if at some point during the project the funds were not sufficient to complete the repair process at that time. Randy Scott seconded the motion and it was approved unanimously.

Elementary Principal Brian Hunt reviewed the AYP Report as well as the AEIS Report with the board. No action was needed.

Allan Phillips with Jacob & Martin gave updates regarding the drainage issues and the options the board needs to address. Gwen Campbell made a motion to have Jacob & Martin proceed with alternate bids on concrete vs. asphalt for the parking lots for the district. Jennifer Weber seconded the motion and it was approved unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:20 PM.
· Personnel / Resignation
The ended its closed session at 9:39 PM.

No action was taken.

With no further business to be discussed, Irene Smith made a motion to adjourn. Randy Scott seconded the motion and it was approved unanimously.

OFFICIAL ADJOURNMENT: 9:40 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
December 8, 2008

The Hawley Independent School District Board of Trustees met on Monday, December 8, 2008 at 6:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Interim Superintendent Teddy Bedwell and Business Manager Ginger Dearing. Also present were school employees Jan McCarty and Kevin Stoker.

INVOCATION: Nathan Knight
OPEN SESSION:

REGULAR MEETING:

Note: Action item A. Approve Annual Financial Audit - Auditor was unable to present the audit at this time. It will be presented at the next meeting.

Irene Smith made a motion to approve the consent agenda (minutes of the November 3, November 10, and November 24 meetings, list of current bills, and student transfer request as presented.) Randy Scott seconded the motion and it carried unanimously by those present. (Jennifer Weber was absent)

Irene Smith made a motion to approve Hawley ISD’s participation in the TASB Legal Services. Troy Bristow seconded the motion and it carried unanimously by those present. (Jennifer Weber was absent)

Troy Bristow made a motion to accept the resignation of Buddy Hardin, Athletic Director, effective December 31, 2008. Randy Scott seconded the motion and it carried unanimously by those present. (Jennifer Weber was absent)

(Board member Jennifer Weber arrives at this time)

After discussion of a proposed salary supplement/ stipend for the maintenance director, Gwen Campbell made a motion to table the item until a later date. Troy Bristow seconded the motion. The motion failed 2 – 5. Those in favor: Gwen Campbell and Troy Bristow. Against: Nathan Knight, Paul Stokes, Jennifer Weber, Randy Scott, and Irene Smith.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 6:35 PM.
· Personnel Issues
The Board ended its closed session at 7:10 PM.

Jennifer Weber made a motion to give Richard Howeth, maintenance supervisor, a $14,000.00 construction stipend to be paid over a 12-month period; with the understanding that if construction ceases or employee resigns from the position, the stipend would terminate at that time. Randy Scott seconded the motion and it carried 4 – 2 - 1. Those in favor: Irene Smith, Randy Scott, Jennifer Weber, and Nathan Knight. Against: Gwen Campbell and Troy Bristow. Abstain: Paul Stokes

Irene Smith made a motion to accept Glenn Coles’ superintendent’s contract for Hawley ISD as presented. Nathan Knight seconded the motion and it carried unanimously.

Ginger Dearing went over the Tax Collections Report and the Monthly Financial Report (including the cafeteria analysis and annual football report receipts comparison) with the Board.

With no further business to be discussed at this time, Irene Smith made a motion to adjourn the meeting. Randy Scott seconded and the motion carried unanimously.

OFFICIAL ADJOURNMENT: 7:31 PM