Invocation: Irene Morrow
Open Session: 7:00 PM

Holly Young, spokesperson for a group of citizens/parents, was present to voice their concerns about the decision to do away with the big senior trip. She asked to be on the agenda for next month’s regular meeting.

Board member Sonny Mauldin suggested that the school district install handrails in the center section stairs of the football stands.

Board member Irene Morrow suggested that the school board/administration look into the band budget to purchase more instruments for the band program so parents don’t have to lease them.

Regular Meeting:

Randy Scott made a motion to approve the minutes of the previous meeting of August 12, 2002. Sonny Mauldin seconded the motion and it carried unanimously.

Bill Simms made a motion to approve the list of current bills in the amount of $353,877.41. Irene Morrow seconded the motion and it carried unanimously

Sony Mauldin made a motion to approve Johnnie Simpson as a 2002-2003 transfer student. Randy Scott seconded the motion and it carried unanimously.

Irene Morrow made a motion to approve the following nine individuals as substitute teachers for the 2002-2003 school year:

.John Shankle .Laura Hicks .Shea Nicole Keith
.Tammy Griffin .Kevin Stoker .Yvette Dugan
.Andrea Ponder .Carla Sutton .Bill D. Sutton

Bill Sims seconded the motion and it carried unanimously.

Eugene Griffith made a motion to set the Hawley ISD Maintenance & Operations tax rate at $1.45. Sonny Mauldin seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the Board Policy Update 68 as presented by the Superintendent

Ted Knight seconded the motion and it carried unanimously.

Irene Morrow made a motion to adjourn the meeting. Randy Scott seconded the motion and it was approved unanimously.

OFFICIAL ADJOURNMENT: 8:40 PM

Invocation: Ted Knight
Open Session: 7:00 PM

Board member Irene Morrow questioned why the school doesn’t have 7th grade cheerleaders. She also asked the administration and board to look into the possibility of purchasing another trailer for the vocational Ag department.

Parent Jan Bartlett voiced her concerns about the Vo-Ag travel budget for stock shows.

Regular Meeting:

Irene Morrow made a motion to approve the minutes of the September 9, 2002 board meeting. Randy Scott seconded the motion and it carried unanimously.

After some discussion regarding the Senior Tripp agenda item Eugene Griffith made a motion to table the item untill the December board meeting. Randy Scott seconded the motion and it carried 5 to 2. Those for: Eugene Griffith, Bill Sims, Randy Scott, Ted Knight, and Phil Hay. Against Sonny Mauldin and Irene Morrow.

The board chose not to take any action on the Concession Stand item at this time.

Bill Sims made a motion to approve the list of bills as presented in the amount of $424,617.84. Sonny Mauldin seconded the motion and it carried unanimously.

Randy Scott made a motion to approve budget amendment #1 as presented—Revenue of #5,283,999.00 and Expenses $5,262,855,00. Irene Morrow seconded the motion and it carried 5 to 2. For: Phil Hay, Bill Sims, Ted Knight, Irene Morrow, and Randy Scott. Against: Sonny Mauldin and Eugene Griffith.

Eugene Griffith made a motion to approve Todd Vineyard and Martha Spraberry as adjunct faculty members for Hawley ISD for 2002-2003 school year. Irene Morrow seconded the motion and it carried unanimously.

Randy Scott made a motion to approve Local Policy GKD regarding use of school facilities as presented by Superintended Kelly Moore. Bill Simms seconded the motion and it carried unanimously.

Sonny Mauldin made a motion to approve the eight additional transfer students for the remainder of the 2002-2003 school year.
Michael McDonald, William Keeton, Hailey Kendrick, Kaitlin Kenrick, Billy W. Penney, Robert Penney, Cynthia Penney, Jessica Penney.

Irene Morrow seconded the motion and it carried unanimously.

Eugene Griffith made a motion to approve Superintendent Moor’s recommendation to send certified letters to inform delinquent taxpayers with accounts of $1,000 or more of Hawley ISD’s intention to publish those tax delinquencies the third week of November in the Jones County Journal newspaper. Sonny Mauldin seconded the motion and it carried unanimously.

Bill Sims made a motion to adjourn the meeting. Randy Scott seconded the motion and it carried unanimously

OFFICIAL ADJOURNMENT: 9:29 PM

Invocation: Bill Sims
Open Session: 7:00 PM

Regular Meeting:
Bill Sims made a motion to approve the minutes with the correction of whom voted against the motion regarding Senior Trip, of the October 14, 2002 board meeting. Randy Scott seconded the motion and it carried unanimously by those present. (Ted Knight was absent.)

Eugene Griffith made a motion to approved the list of current bills in the amount of $638,548.90. Irene Morrow seconded the motion and it was approved unanimously by those present (Ted Knight was absent.)

Sony Mauldin made a motion to approve the 7 individuals to be added to the Teacher Subsitute List for the remainder of the school year.

Shelly Chapman Brenda Kiker Dorothy Watkins
Louis Maberry Paula Franklin Pat David Ashley Knight
Irene Morrow seconded the motion and it carried unanimously by those present. (Ted Knight was absent)

The Board reviewed information regarding the 2002-2003 District Improvement Plan and the AEIS (Academic Excellence Indicator System) Report for 2001-2002 and no action was taken

Bill Sims made a motion to adjourn the meeting and Randy Scott seconded. The motion was approved unanimously by those present. (Ted Knight was absent.)

OFFICIAL ADJOURNMENT: 7:55 PM

Invocation: Randy Scott
Open Session: 7:00 PM

Terry Harlow, Director Region 14 Education Service Center informed the members of the legislative update and new State Assessment System presentation.

Board member Eugene Griffith offered to help the district in making immediate improvements to some of the school’s parking lots.

Regular Meeting:

Bill Sims made a motion to approve the minutes of the November 11, 2002 board meeting as presented and Irene Smith seconded. The motion was approved unanimously.

Ted Knight made a motion to approve the list of current bills in the amount of $484,401.12. Randy Scott seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve the following individuals to serve on the Textbook Committee: Brad Schoonmaker, Shannon Roberts, Jeff Butts, Charla Sims, Jay Ragland, and Annette Woods. Sonny Mauldin seconded the motion and it carried unanimously.

Bill Sims made a motion to have the Superintendent proceed with the proposed timeline regarding drug testing at Hawley ISD. Eugene Griffith seconded the motion and it carried unanimously.

No action was taken on the Senior Trip.

Randy Scott made a motion to approve Hawley’s participation in Region 9 ESC Purchasing Coop for the 2003 school year. Bill Sims seconded the motion and it carried unanimously.

The Board under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:37 PM:

Resignation and Employment

The Board ended its Closed Session at 10:00 PM.

Irene Smith made a motion to employ Laurie Florence to be assigned. Sonny Mauldin seconded the motion and it carried unanimously.

No action was taken on the Bristow property at this time.

Eugene Griffith made a motion for Hawley ISD to pursue and join the Fisher County Hopital Coop. Randy Scott seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the bus bid of $54,278.00 received by Longhorn Bus Sales. Irene Smith seconded the motion and it carried unanimously.

Randy Scott made a motion to adjorn the meeting. Bill sims seconded the motion and it was approved unanimously by those present.

OFFICIAL ADJOURNMENT: 10:37 PM

Invocation: Ted Knight
Open Session: 7:00 PM

Lisa Britton, a parent concerned about film being shown to 6th grade students recently questioned whether it was appropriate for the age group. President Phil Hay directed her to visit with Principal Alvin O’Dell.

Randy Scott made a motion to approve the Annual Financial Report audit for the 2001-2002 school year as presented by Ms. Debbie Piper with Stovall, Grandey & Whatley. Sonny Mauldin seconded the motion and it carried unanimously.

Irene Smith made a motion to approve the Compensatory Education audit for the 2001-2002 school year as presented by Ms. Piper. Ted Knight seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the minutes of the December 9, 2002 meeting. Irene Smith seconded the motion and it was approved unanimously.

Sonny Mauldin made a motion to approve the list of current bills in the amount of $431,436.63. Randy Scott seconded the motion and it was approved unanimously.

Irene Smith made a motion to approve the following persons to be added as substitute teachers for the remainder of the 2002-2003 school year: Pam Choate, Kimberly Hale, and Jennifer Noland. Sonny Mauldin seconded the motion and it carried unanimously.

Randy Scott made a motion to approve four additional students as transfers for the remainder of the 2002-2003 school year. Sonny Mauldin seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:50 PM:
. Athletic Director Steve Gunter Evaluation/Contract
. Superintendent Kelly Moore Evaluation/Contract
The Board ended its closed session at 10:12 PM.

Irene Smith made a motion to extend A.D. Steve Gunter’s contract to a 2 year contract with a 4% raise. Eugene Griffith seconded the motion and it carried unanimously.

Bill Sims made a motion to extend Superintendent Kelly Moore’s two year contract with a 3.7% increase in salary. Eugene Griffith seconded the motion and it carried unanimously.

Bill Sims made a motion to adjourn the meeting. Randy Scott seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 11:40 PM

Invocation: Ted Knight
Open Session: 7:00 PM

Regular Meeting:
Randy Scott made a motion to approve the minutes of the January 13, 2003 board meeting as presented and Sonny Mauldin seconded the motion and it was approved unanimously.

Bill Sims made a motion to approve the list of current bills in the amount of $440,551.01. Irene Morrow seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve the following students as transfers for the remainder of the school year; Janessa Jones, Kyle Curtis Jones, Cody Neeley and Jason Neeley. Sonny Mauldin seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve the following persons as substitute teachers for the remainder of the school year on an as needed basis: Alecia Bennett, Imogene Vick, Mary Willis, Margie Hargis, and Leslie Caddell. Irene Smith seconded the motion and it was approved unanimously.

Irene Smith made a motion to approve the May 3, 2003 as date of the school board election to be held in the High School Foyer with Ann Howle as the election judge; Geneva Greenwood, Kim Waits as clerks, Joe Howle as an alternate clerk, Jan McCarty as the early voting clerk. Eugene Griffith seconded the motion and it was approved unanimously.

Bill Sims made a motion to approve Hawley I.S.D.’s participation in the 2003-2004 Inter-Regional Cooperative Purchasing/Commodity Processing with Regions 9 & 14. Eugene Griffith seconded the motion and it carried unanimously.

The Board under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:11 PM:
. Elementary Principal’s Contract/Evaluation
. Middle School Principal’s Contract/Evaluation
. High School Principal’s Contract/Evaluation
. Special Programs Coordinator Contract/Evaluation
. Business Manager’s Contract/Evaluation
The Board ended its Closed Session at 7:56 PM.

Eugene Griffith made a motion to extend contract of Gary Gardner as Elementary Principal for one year with a salary increase of $1,500. Randy Scott seconded the motion and it was approved unanimously.

Sonny Mauldin made a motion to extend contract of Alvin O’Dell as Middle School Principal for one year with a salary increase of $1,500. Irene Smith seconded the motion and it carried unanimously.

Randy Scott made a motion to extend contract of Ron Walker as High School Principal for 1 year with salary increase of $1,500. Eugene Griffith seconded the motion and it carried unanimously.

Eugene Griffith made a motion to extend 11 month contract of Ken Baugh as Special Programs Coordinator for one year with salary increase of $1,500. Irene Smith seconded the motion and it carried unanimously.

Bill Sims made a motion to extend contract of Ginger Dearing as Business Manager for one year with salary increase of 4%. Randy Scott seconded the motion and it carried unanimously.

Bill Sims made a motion to adjourn. Randy Scott seconded the motion and it was approved unanimously.

OFFICIAL ADJOURNMENT: 8:30 PM

Invocation: Eugene Griffith
Open Session: 7:00 PM

Regular Meeting:
Randy Scott made a motion to approve the minutes of the February 10, 2003 board meeting as presented and Irene Smith seconded the motion and it was approved unanimously by those present. Ted Knight was absent.

Randy Scott made a motion to approve the list of current bills in the amount of $471,566.36. Sonny Mauldin seconded the motion and it was approved unanimously.
by those members present. Ted Knight was absent.

Irene Smith made a motion to approve the 2003-2004 Hawley ISD School Calendar as presented by the Superintendent. Randy Scott seconded the motion and it carried unanimously by those present. Ted Knight was absent.

Bill Sims made a motion to approve the first reading of the proposed local policy FNF concerning drug testing as amended. Eugene Griffith seconded the motion and the motion carried unanimously by those present. Ted Knight was absent.

Randy Scott made a motion to approve all textbooks approved by the State of Texas. Sonny Mauldin seconded the motion and it was approved unanimously by those present. Ted Knight was absent.


The Board under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:45 PM:
. Elementary Teachers’ Contracts/Evaluation
. Middle School Teachers’ Contracts/Evaluation
. High School Teachers’ Contracts/Evaluation
. Technology Director Contract
. Counselors Contracts/Nurse
The Board ended its Closed Session at 9:27 PM.

Randy Scott made a motion to extend contract of David St. Jean one year and increase to a 12 month contract. Irene Morrow seconded the motion and it carried unanimously by those members present. Ted Knight was absent.

Bill Sims made a motion to extend contracts one year for the 31 elementary teachers as presented, subject to assignment, for the 2003-2004 school year. Eugene Griffith seconded the motion and it carried unanimously by those members present. Ted Knight was absent.

Randy Scott made a motion to extend contracts one year for the 13 middle school teachers as presented, subject to assignment, for the 2003-2004 school year. Sonny Mauldin seconded the motion and it carried unanimously by those members present. Ted Knight was absent.

Irene Morrow made a motion to extend contract of 26 high school teachers one year, subject to assignment, for the 2003-2004 school year. Bill Sims seconded the motion and it carried unanimously by those present. Ted Knight was absent.

Bill Sims made a motion to accept with regrets the resignation (retirement) of Mrs. Lucy Robinson, Elementary teacher. Sonny Mauldin seconded the motion and it carried unanimously by those present. Ted Knight was absent.

Sonny Mauldin made a motion to accept the resignation of Mrs. Donna Zylberfuden, Middle School teacher, effective at end of the current school year. Irene Morrow seconded the motion and it carried unanimously by those present. Ted Knight was absent.

Bill Sims made a motion to adjourn. Randy Scott seconded the motion and it was approved unanimously by those present. Ted Knight was absent.


OFFICIAL ADJOURNMENT: 10:02 PM

Open Session: 7:00 PM

. Phil Chapman talked to the board and administration regarding the use of the ball field by private individuals.
. Donna Washburn, discussed with the board and administration the charges filed on her son by another parent for an incident in the band hall involving a stink bomb.
. Denise Gollihar discussed with the board the bus driver incidents.

Regular Meeting:
Sonny Mauldin made a motion to approve the minutes of the March 17, 2003 board meeting as presented and Randy Scott seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve the list of current bills in the amount of $459,889.19. Irene Smith seconded the motion and it was approved unanimously.

Bill Sims made a motion to approve the Student Drug Policy as amended pending legal review. Randy Scott seconded the motion and it carried unanimously.

Sonny Mauldin made a motion to approve the TASB Policy Update 69 as presented. Randy Scott seconded the motion and it was carried unanimously.

Bill Sims made a motion to approve student transfer list for the 2003-2004 as presented by the Superintendent. Irene Smith seconded the motion and it carried unanimously.

Sonny Mauldin made a motion to approve the following persons to be added to the Teacher Substitute List: Michael Bradford, Mary Kute, Misty Heathington, and Lanny Prentice. Eugene Griffith seconded the motion and it carried unanimously.

Eugene Griffith made a motion to approve the Investment Policy as presented by the Superintendent. Bill Sims seconded the motion and it carried unanimously.

Ted Knight made a motion to approve Stovall, Grandey & Whatley as the auditor for the school year ended 8/31/03. Irene Smith seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:45 PM:
. Resignations
. Personnel
The Board ended its Closed Session at 10:57 PM.

Bill Sims made a motion to accept the resignation, with regrets, of Sharon Reeves as the high school counselor. Ted Knight seconded the motion and it carried unanimously.

Eugene Griffith made a motion to accept the resignation of Jay Ragland effective May 30, 2003. Sonny Mauldin seconded the motion and it carried unanimously.

Eugene Griffith made a motion to accept the resignation of Melanie Ragland effective May 30, 2003. Bill Sims seconded the motion and it carried unanimously.

Randy Scott made a motion to accept, with regrets, the resignation of Steve Gunter effective the end of his contract period. Ted Knight seconded the motion and it carried unanimously.

Bill Sims made a motion to hire Jeff Butts as head football coach and athletic director with yearly salary of $53,000 on an eleven month (2 year) contract. Irene Smith seconded the motion and it carried unanimously.

Bill Sims made a motion to adjourn. Ted Knight seconded the motion and it was approved unanimously.


OFFICIAL ADJOURNMENT: 11:30 PM

Invocation: Phil Hay
Open Session: 7:00 PM

Jan McCarty, a Notary, gave the Oath of Office to newly elected board members Lee Dill and Weldon Hayes.

Lee Dill nominated Eugene Griffith as President of the school board. Randy Scott nominated Phil Hay. Weldon Hayes made a motion to have nominations cease. Sonny Mauldin seconded that motion and it was approved unanimously. The board voted 4 to 1 for Eugene Griffith. Those members in favor of Eugene Griffith as president: Irene Smith, Lee Dill, Weldon Hayes, Sonny Mauldin. Randy Scott voted for Phil Hay.

Irene Smith nominated Randy Scott for Vice President. Weldon Hayes made a motion to have nominations cease. Lee Dill seconded and the board voted unanimously for Randy Scott as Vice-President.

Phil Hay nominated Irene Smith as Secretary. Weldon Hayes made a motion to cease nominations and Sonny Mauldin seconded and the board voted unanimously for Irene Smith as Secretary.

Sonny Mauldin made a motion to approve the minutes of the regular meeting of April 14th. as presented. Randy Scott seconded the motion and it was approved unanimously.

Weldon Hayes made a motion to approve the May 6th minutes of the special meeting to canvass the votes of the election. Sonny Mauldin seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve the list of current bills in the amount of $481,544.68. Irene Smith seconded the motion and it was approved unanimously.

Sonny Mauldin made a motion to approve Lucinda Elliott as a 2002-2003 substitute teacher for Hawley ISD. Weldon Hayes seconded the motion and it was approved unanimously.

Phil Hay made a motion to award First National Bank of Anson the depository contract and bid the CDs. Randy Scott seconded the motion and the motion failed 2 to 4. Those for: Randy Scott and Phil Hay. Against: Eugene Griffith, Sonny Mauldin, Lee Dill, and Irene Smith. Abstained: Weldon Hayes.

Lee Dill made a motion to award the depository contract to Hamlin Bank and bid the CD’s. Sonny Mauldin seconded the motion and it carried. Those for: Eugene Griffith, Sonny Mauldin, Lee Dill, Randy Scott, and Irene Smith. Against: Phil Hay and Weldon Hayes abstained.

Sonny Mauldin made a motion to approve Budget Amendment #2 with revenues at $5,399,099 and expenditures at $5,266,355. Irene Smith seconded the motion and it was approved unanimously.

Irene Smith made a motion to approve Student Resources as the 2003-2004 student insurance provider for Hawley ISD including the catastrophic coverage. Sonny Mauldin seconded the motion and it carried unanimously.

Randy Scott made a motion to approve Brenden Brinker and Hunter Griffith as 2003-2004 student transfers to Hawley ISD. Phil Hay seconded the motion and it was approved unanimously.

The Board under the authority of Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:48 PM:
Resignations, Personnel, Land
The Board ended its closed session at 9:06 PM.

Weldon Hayes made a motion to purchase Bristow property at $2,500/survey acreage up to 15 acres, with the district splitting customary costs. Sonny Mauldin seconded the motion and it carried unanimously.

Weldon Hayes made a motion to approve filing for expedited waivers for the 2003-2004 school year. Randy Scott seconded the motion and it carried unanimously.

Lee Dill made a motion to give the Superintendent approval to pursue joint paving project with the City of Hawley. Irene Smith seconded the motion and it carried unanimously.

Sonny Mauldin made a motion to approve the new employee drug screening policy DBB (Local) as amended. Randy Scott seconded the motion and it carried unanimously

Sonny Mauldin made a motion to accept the resignation of Beth St. Jean. Weldon Hayes seconded the motion and it carried unanimously.

Sonny Mauldin made a motion to accept resignation of Kyle McIntire. Randy Scott seconded the motion and it carried unanimously.

Irene Smith made a motion to accept resignation effective the end of the current school year of Summer Carter with regrets. Lee Dill seconded the motion and it carried unanimously.

Randy Scott made a motion to accept resignation with regrets effective June 30 with regrets of Gary Gardner. Weldon Hayes seconded the motion and it carried unanimously.

Randy Scott made a motion to hire Bonnie Hale as counselor for the 2003-2004 school year. Phil Hay seconded the motion and it carried 6 to 1. Those for: Phil Hay, Randy Scott, Eugene Griffith, Lee Dill, and Sonny Mauldin, Weldon Hayes. Against: Irene Smith.

Weldon Hayes made a motion to hire Wayne Williams as basketball coach/teacher with teaching duties as assigned for the 2003-2004 school year. Phil Hay seconded the motion and it carried unanimously.

Phil Hay made a motion to adjourn. Weldon Hayes seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 9:53 PM

Invocation: Irene Smith
Open Session: 7:00 PM

Weldon Hayes made a motion to approve the minutes of the May 12, 2003 meeting as presented. Irene Smith seconded the motion and it was approved unanimously by members present. Phil Hay and Randy Scott were absent.

Lee Dill made a motion to approve the list of current bills in the amount of $436,877.50. Sonny Mauldin seconded the motion and it was approved unanimously by members present. Phil Hay and Randy Scott were absent.

Weldon Hayes made a motion to approve the four additional transfer students for the 2003-2004 school year (Alexandra Helzer, Joshua Helzer, Lucas McNeill, and Alexandra Schkade). Sonny Mauldin seconded the motion and it was approved unanimously by those members present. Phil Hay and Randy Scott were absent.

Lee Dill made a motion to designate Sonny Mauldin as the delegate and Irene Smith as the alternate for the 2003 TASB Conference. Weldon Hayes seconded the motion and it carried unanimously by those present. Phil Hay and Randy Scott were absent.

Sonny Mauldin made a motion to approve the Dropout/Leaver Audit performed by Stovall, Grandey & Whatley for the 2001-2002 school year. Weldon Hayes seconded the motion and it carried unanimously. Phil Hay and Randy Scott were absent.

The Board under the authority of Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:23PM:

Personnel – Employment for the 2003-2004 School Year

The Board ended its closed session at 8:52 PM.

Lee Dill made a motion to employ Tracy Parker as a teacher to be assigned for the 2003-2004 school year. Irene seconded the motion and it was approved unanimously by those present. Phil Hay and Randy Scott were absent.

Lee Dill made a motion to employ Halye Cunningham as a teacher to be assigned for the 2003-2004 school year. Weldon Hayes seconded the motion and it was approved unanimously by those present. Phil Hay and Randy Scott were absent.

Sonny Mauldin made a motion to employ Michelle Nichols as a teacher to be assigned for the 2003-2004 school year. Weldon Hayes seconded the motion and it was approved unanimously by those present. Phil Hay and Randy Scott were absent.

Weldon Hayes made a motion to employ Terry Spray as teacher/coach to be assigned for the 2003-2004 school year. Sonny Mauldin seconded the motion and it carried unanimously. Phil Hay and Randy Scott were absent.

Sonny Mauldin made a motion to employ Jerry Hance as elementary principal on a 12 month (1 year) contract at $53,600. Lee Dill seconded the motion and it carried unanimously. Phil Hay and Randy Scott were absent.

Weldon Hayes made a motion to approve Budget Amendment #3 as presented with revenues of $5,402,894.00 and expenditures at $5,270,150.00. Sonny Mauldin seconded the motion and it carried unanimously by those present. Phil Hay and Randy Scott were absent.

Weldon Hayes made a motion to form a technology committee for Hawley ISD. Irene Smith seconded the motion and it carried unanimously by those members present. Phil Hay and Randy Scott were absent.

Lee Dill made a motion to state in written policy that Hawley ISD vehicles will only be used for school business unless otherwise noted in contract effective August 1, 2003. Irene Smith seconded the motion and it carried unanimously by those members present. Phil Hay and Randy Scott were absent.

Lee Dill made a motion to adjourn the meeting. Sonny Mauldin seconded the motion and it carried unanimously by those members present. Phil Hay and Randy Scott were absent.

OFFICIAL ADJOURNMENT: 10:12 PM

Invocation: Phil Hay
Open Session: 7:00 PM

Jessica Hewitt, a community member and dance instructor, addressed the board and administration regarding possibilities of the school having a drill team to perform at home games. Mr. Moore asked that she come discuss the issue with him and they could study the cost and guidelines for implementation and report their findings to the board.
Irene Smith asked about the school possibly installing lights at the basketball courts at the elementary school.

Regular Meeting:

Weldon Hayes made a motion to approve the Consent Agenda Items – the June 9, 2003 minutes and the list of current bills as presented. Sonny Mauldin seconded the motion and it was approved unanimously.

The Superintendent presented information regarding the district wide technology and computer education programs. No action was taken on this.

Irene Smith made a motion to approve the following persons to be named to the Technology Committee.
Paula Fine, Cheri Hudson, Amy Rieder, Bonnie Hale, Sonny Mauldin, David St. Jean, David Beauchamp, Gaye Hay, Lynette Clark, and Martin Powell.
Weldon Hayes seconded the motion and it was approved unanimously.

Irene Smith made a motion to name board member, Sonny Mauldin as the chairman of the Technology Committee. Lee Dill seconded the motion. Those for: Weldon Hayes, Eugene Griffith, Irene Smith, Lee Dill, and Sonny Mauldin. Against: Phil Hay and Randy Scott. The motion passed 5 to 2.

The Board decided to table the Parking Lots item until the next meeting.

Weldon Hayes made a motion to appoint Phil Hay as board member for the COPS Board. Randy Scott seconded the motion and it was approved 6 to 1 with Phil Hay abstaining.

Sonny Mauldin made a motion to accept Clearfork Baptist Church’s bid for the concession operation during the 2003-2004 school year only. He also requested the Superintendent to review the district’s bidding procedures for contracts of this nature to determine if the district’s action in the matter have been legal and this approval was contingent on the action being legal. Weldon Hayes seconded the motion. Those in favor: Eugene Griffith, Lee Dill, Weldon Hayes, Irene Smith, Sonny Mauldin, Randy Scott. Abstaining: Phil Hay. The motion was approved 6 to 1.

Weldon Hayes made a motion to give the Superintendent the authority to accept the milk bid in the best interest of the district for the 2003-2004 school year at the appropriate time. Lee Dill seconded the motion and it was approved unanimously.

Phil Hay made a motion to approve the bid of Claims Administrative Services, Inc. as the Workers Compensation Insurance provider for the 2003-2004 school year (one year plan with quarterly installments.) at an annual cost of $29,558.00. Randy Scott seconded the motion and it was approved unanimously.

The Board, under the authority of Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at PM:
Personnel – Resignation / Employment for the 2003-2004 School Year
Stipends
The Board ended its closed session at 9:14 PM.

Phil Hay made a motion to accept the resignation, with regrets, of middle school teacher Angi Thomas. Weldon Hayes seconded the motion and it was approved unanimously.

Weldon Hayes made a motion to employ Jennifer Nichols to be assigned for the 2003-2004 school year. Sonny Mauldin seconded the motion and it was approved unanimously.

Randy Scott made a motion to employ Krissy Vinson, to be assigned, for the 2003-2004 school year. Phil Hay seconded the motion and it was approved unanimously.

Irene Smith made a motion to employ Paula Franklin, to be assigned, for the 2003-2004 school year. Randy Scott seconded the motion and it was approved unanimously.

Phil Hay made a motion to give Debbie Smith a $1,000 stipend. Irene Smith seconded the motion and it was approved unanimously.

Phil Hay made a motion to give Dennis Smith a $1,000 stipend for additional duties in the elementary. Randy Scott seconded the motion and it was approved unanimously.

Phil Hay made a motion to approve the Elementary Handbook as presented. Weldon Hayes seconded the motion and it was approved unanimously.

Phil Hay made a motion to approve the Middle School Handbook as presented and amended. Weldon Hayes seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve the High School Handbook as presented and amended. Phil Hay seconded the motion and it was approved unanimously.

Lee Dill made a motion to make school facilities available for school sponsored dances/proms for Hawley I.S.D. Sonny Mauldin seconded the motion and it was approved unanimous.

Irene Morrow made a motion to establish a committee to set guidelines and policies for school sponsored dances/proms. Weldon Hayes seconded the motion and it was approved unanimous.

Weldon Hayes made a motion to name Irene Smith as the dance/prom committee chairperson. The committee will be comprised of High School Principal, parents, students and teachers as selected by the chairperson with input from the High School Principal. Sonny Mauldin seconded the motion and it was approved unanimously.

Lee Dill made a motion to adjourn the meeting. Phil Hay seconded the motion and it carried unanimously by those members present.


OFFICIAL ADJOURNMENT: 11:30 PM

Invocation: Randy Scott
Open Session: 7:50 PM

Sonny Mauldin made a motion to approve the Consent Agenda Items – the July 14, 2003 minutes as corrected, the list of current bills, transfer students, and additional substitutes for the 2003-2004 school year as presented. Randy Scott seconded the motion and it was approved unanimously.

Athletic Director Jeff Butts gave an update on the school’s athletic program for the upcoming school year.

Weldon Hayes made a motion to approve the teacher appraisal periods beginning September 2, 2003 to May 14, 2004 (excluding days before a holiday) and will be unscheduled with the appraisers to be Ken Baugh, Jerry Hance, Alvin O’Dell, Ron Walker, and Kelly Moore. Phil Hay seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve Board Policy Update 70 as presented by the Superintendent. Irene Smith seconded the motion and it carried unanimously.

Lee Dill made a motion to approve the Tri-County Education Coop contract for the 2003-2004 school year. Sonny Mauldin seconded the motion and the motion carried unanimously.

Lee Dill made a motion to approve TASB as the property/casualty insurance carrier. Randy Scott seconded the motion and it carried unanimously.


Weldon Hayes made a motion to certify the 2003 Tax Roll as presented by Jones County Chief Appraiser ($52,611,246). Phil Hay seconded the motion and it carried unanimously.

Irene Smith made a motion to approve the re-roofing of the old field house. Randy Scott seconded the motion and it carried unanimously.

Lee Dill made a motion to adopt the district goals for the 2003-2004 school year as presented by the Superintendent. Randy Scott seconded the motion and it carried unanimously.

The Board, under the authority of Texas Open Meetings Acts, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:42 PM
Personnel – Employment for the 2003-2004 School Year
The Board ended its closed session at 8:44 PM.

Weldon Hayes made a motion to employ Melody Collier at the middle school to be assigned for the 2003-2004 school year. Phil Hay seconded the motion and it carried unanimously.

Irene Smith made a motion to approve the concession stand proceeds report as presented. Randy Scott seconded the motion and it carried unanimously.

Lee Dill made a motion to adjourn the meeting. Phil Hay seconded the motion and it carried unanimously by those members present.


OFFICIAL ADJOURNMENT: 9:25 PM

Invocation: Randy Scott
Open Session: 7:10 PM

Sonny Mauldin approved the consent agenda items as presented. Randy Scott seconded the motion and it was approved unanimously by those present. Irene Smith was absent.

Weldon Hayes made a motion to appoint Eugene Griffith and Lee Dill to the City of Hawley Paving Task Force. Sonny Mauldin seconded the motion and it carried unanimously by those members present. Irene Smith was absent.

Phil Hay made a motion to approve the 2002-2003 Budget Amendment #4 as presented. Randy Scott seconded the motion and it carried unanimously by those present. Irene Smith was absent.

Phil Hay made a motion to approve the 2003-2004 budget as presented with revenues and other resources of $5,503,375.00 and appropriations of $5,449.091.00. Randy Scott seconded the motion and it carried unanimously by those present. Irene Smith was absent.

Lee Dill made a motion to adjourn. Sonny Mauldin seconded the motion and it carried unanimously by those present. Irene Smith was absent.

OFFICIAL ADJOURNMENT: 8:15 PM