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2005-2006  
  School Board

 
12 Sept 05
INVOCATION: Randy Scott
OPEN SESSION: 7:13 PM

Lee Dill made a motion to approve the consent agenda items – minutes of the previous meetings of August 1, August 8, August 22, and August 29, 2005; the list of current bills, and additional substitutes. Weldon Hayes seconded the motion and it carried unanimously.

Eugene Griffith made a motion to accept the student drug testing agreement with Hendrick Occupational Health. Lee Dill seconded the motion and it carried unanimously.

Lee Dill made a motion to accept TELPAS Results presented by Sandra Matthews. Irene Smith seconded the motion and it carried unanimously.

Lee Dill made a motion to approve the Policy Update 76 of the Board Policy manual. Weldon Hayes seconded the motion and it carried unanimously.

Eugene Griffith made a motion to approve the tax rate at $1.50. Weldon Hayes seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:02 pm:

. Personnel - Contracts

The Board ended its closed session at 9:53 pm.

Lee Dill made a motion to revise Middle School teacher, Cheri’ Hudson’s position to a full time position. Irene Smith seconded the motion and it carried unanimously.

With no further business, Lee Dill made a motion to adjourn. Irene Smith seconded the motion and it was approved unanimously.

OFFICIAL ADJOURNMENT: 9:55 pm.

INVOCATION: Eugene Griffith
OPEN SESSION: 7:13 PM

Lee Dill made a motion to approve the consent agenda items – minutes of the previous meetings of August 1, August 8, August 22, and August 29, 2005; the list of current bills, and additional substitutes. Weldon Hayes seconded the motion and it carried unanimously.

Eugene Griffith made a motion to accept the student drug testing agreement with Hendrick Occupational Health. Lee Dill seconded the motion and it carried unanimously.

Lee Dill made a motion to accept TELPAS Results presented by Sandra Matthews. Irene Smith seconded the motion and it carried unanimously.

Lee Dill made a motion to approve the Policy Update 76 of the Board Policy manual. Weldon Hayes seconded the motion and it carried unanimously.

Eugene Griffith made a motion to approve the tax rate at $1.50. Weldon Hayes seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:02 pm:

. Personnel - Contracts

The Board ended its closed session at 9:53 pm.

Lee Dill made a motion to revise Middle School teacher, Cheri’ Hudson’s position to a full time position. Irene Smith seconded the motion and it carried unanimously.

With no further business, Lee Dill made a motion to adjourn. Irene Smith seconded the motion and it was approved unanimously.

OFFICIAL ADJOURNMENT: 9:55 pm.

10Oct05
Invocation: Irene Smith
Open Session: Morgan Campbell addressed the board and administration in regard to mileage reimbursement for the school district.

Regular Meeting:
Lee Dill made a motion to approve the Consent Agenda items: Minutes of the September 12, 2005 meeting; List of Current Bills; additional student transfer Dustin Young; and additional substitutes Rie Lambert and Keilah Villarreal. Gwen Campbell seconded the motion and those present approved it unanimously. Board member Weldon Hayes was absent.

Eugene Griffith made a motion to apply a variable mileage rate based on the state reimbursement mileage rate for all employee mileage and eliminate the vehicle allowance. Paul Stokes seconded the motion. Those in favor: Paul Stokes and Eugene Griffith. Against: Irene Smith and Lee Dill. Abstained: Gwen Campbell and Randy Scott. Absent: Weldon Hayes. The motion did not carry.

Lee Dill made a motion to sell WADA to Austin ISD during the 2005-2006 school year. Eugene Griffith seconded the motion and it carried unanimously by those present. Board member Weldon Hayes was absent.

Irene Smith made a motion to have Richard Howeth continue the process to bid a new and used bus to be purchased. Gwen Campbell seconded the motion.

Lee Dill made a motion to amend the previous motion to have Richard Howeth and Mr. Matthews proceed with purchase of 2 used busses to put into service. Board member Gwen Campbell seconded the motion. Those in favor of the motion: Lee Dill, Gwen Campbell, and Paul Stokes. Against: Eugene Griffith and Irene Smith. Absent: Weldon Hayes.

Irene Smith made a motion to approve the amended motion to read to proceed with purchase of 2 used busses to put into service. Gwen Campbell seconded the motion. The motion died on the floor.

Lee Dill made a motion to approve the sale of busses as needed. Eugene Griffith seconded the motion and it carried unanimously by those present. Board member Weldon Hayes was absent.

No action was taken on maintenance equipment.

Eugene Griffith made a motion to change the beverage agreement from Dr. Pepper to Coca-Cola for a term of 5 years. Irene Smith seconded the motion and it carried unanimously. Board member Weldon Hayes was absent.

Eugene Griffith made a motion to approve the purchase of a football scoreboard with the LED upgrade. Paul Stokes seconded the motion and it carried unanimously by those present. Board member Weldon Hayes was absent.

Lee Dill made a motion to adopt the resolution regarding extracurricular status of 4H and adjunct faculty agreement as presented. Gwen Campbell seconded the motion and it carried unanimously. Board member Weldon Hayes was absent.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:42 PM:
.Julie Merriman’s (High School Counselor) Contract
The Board ended its closed session at 9:50 PM.

Lee Dill made a motion to place Julie Merriman on a twelve month contract for the 2005-2006 school year. Irene Smith seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Lee Dill made a motion to send a certified letter to all taxpayers meeting certain legal guidelines and owing taxes of $500.00 or more to notify them of pending publication of their names in the newspaper if not paid within 2 weeks of letter. Eugene Griffith seconded the motion and it carried unanimously by those present. Member Weldon Hayes was absent.

Lee Dill made a motion to approve the local policy update EHBC as presented by Superintendent Bobby Matthews. Gwen Campbell seconded the motion and it carried unanimously by those present. Member Weldon Hayes was absent.

Superintendent Matthews reviewed the District Goals with the Board, however, no action was taken at this time.

Lee Dill made a motion to approve the fee agreement with attorney Wayne D. Haglund. Gwen Campbell seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Lee Dill made a motion to adjourn. Gwen Campbell seconded the motion and it carried unanimously by those present. Board member Weldon Hayes was absent.

OFFICIAL ADJOURNMENT: 11:17 PM

14Nov05
Invocation: Weldon Hayes
Open Session: Coach Helms addressed the possibility of naming the school’s baseball
field.
Lee Dill suggested implementing a “parent chat” similar to the one presented at TASB Conference.

Regular Meeting:
Lee Dill made a motion to approve the consent agenda as corrected - the October 10, 2005 minutes showing Randy Scott abstaining from a vote on the purchase of two used busses. Weldon Hayes seconded the motion and it carried unanimously by those members present. Absent: Gwen Campbell and Randy Scott.

Eugene Griffith made a motion to approve the Gifted and Talented Plan as presented by Sandra Matthews. Weldon Hayes seconded the motion and it carried unanimously by those members present. Absent: Gwen Campbell and Randy Scott.

The principals of each campus presented updates of instructional and extra curricular events. Athletic Director Buddy Hardin reviewed with the board his program goals and improvements for the district.

Lee Dill made a motion to have the Superintendent enter into a one-year contract for electricity that would be in the best interest of Hawley I.S.D. Weldon Hayes seconded the motion and it carried. Those for: Lee Dill, Weldon Hayes, Paul Stokes and Irene Smith. Against: Eugene Griffith. Absent: Gwen Campbell and Randy Scott.

Keith Porter, Vo Ag Teacher, addressed the board on travel reimbursement for the Vo Ag Department. No action was taken.

Weldon Hayes made a motion to approve letter jacket qualifications standards for FFA as amended. Eugene Griffith seconded the motion and the motion carried unanimously. Those for: Weldon Hayes, Paul Stokes, Irene Smith, and Eugene Griffith. Abstained: Lee Dill. Absent: Gwen Campbell and Randy Scott.

Eugene Griffith made a motion to accept the policy for off-campus physical education substitution as presented. Weldon Hayes seconded the motion. Those for: Irene Smith, Eugene Griffith, Weldon Hayes, and Paul Stokes. Abstained: Lee Dill. Absent: Randy Scott and Gwen Campbell.

Lee Dill made a motion to renew its membership in the Region 14 Legal Coop for the 2005-2006 school year. Weldon Hayes seconded the motion. Against: Lee Dill, Irene Smith, Weldon Hayes, Eugene Griffith, and Paul Stokes. Absent: Randy Scott and Gwen Campbell.

Lee Dill made a motion to approve Edd Womack as Hawley ISD’s representative to the Appraisal District of Jones County Board of Directors. Paul Stokes seconded the motion and it carried. Those members for: Irene Smith, Paul Stokes, Lee Dill. Against: Eugene Griffith. Absent: Gwen Campbell and Randy Scott.

Eugene Griffith made a motion to designate from the sale of 2004-2005 WADA $136,800 to technology and $30,000 to capital improvements. Weldon Hayes seconded the motion and it carried unanimously by those present. Absent: Randy Scott and Gwen Campbell.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:48 PM.
. Personnel . Drug Dogs
The Board ended its closed session at 11:05 PM.

With no further business Lee Dill made a motion to adjourn. Weldon Hayes seconded the motion and it carried unanimously by those present. Absent: Gwen Campbell and Randy Scott.

OFFICIAL ADJOURNMENT: 11:40 PM
12Dec05
INVOCATION: Eugene Griffith
OPEN SESSION: 7:15 PM

REGULAR MEETING:

Eugene Griffith made a motion to approve the consent agenda items – minutes of the November 14, 2005 regular meeting, the list of current bills, transfer students, and substitutes as presented. Irene Smith seconded the motion and those members present approved it unanimously. Lee Dill was absent.

Weldon Hayes made a motion to approve the 2005 Annual Financial Audit as presented by Stovall, Grandey and Allen. Eugene Griffith seconded the motion and it carried unanimously by those members present. Lee Dill was absent.

Billy Richardson addressed the board and administration of his concern with the school’s cafeteria program. No action was taken.

Weldon Hayes made a motion to approve the Region 14 Legal Coop with Schwartz & Eichelbaum as presented. Irene Smith seconded the motion and it carried unanimously by those present. Lee Dill was absent.

The principals and maintenance supervisor gave reports pertaining to their campus and facilities with no action taken.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:39 PM:
.Personnel Issues
The Board ended its closed session at 9:21 PM.

Lee Dill arrives to the meeting at 10:05 PM.

With no further business, Lee Dill made a motion to adjourn the meeting. Weldon Hayes seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 10:40 PM

09Jan06
INVOCATION: Lee Dill
OPEN SESSION: 7:05 PM

Jesse Mendoza III, a transportation engineer from TxDOT, spoke to the Board concerning highway projects and drainage plans.

In recognition of School Board Appreciation Month, the elementary teachers and students presented programs for each board member.

REGULAR MEETING

Weldon Hayes made a motion to approve the Consent Agenda items with the December minutes as corrected, the list of current bills, transfer students, and additional substitutes. Lee Dill seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapters 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:47 PM.
. Personnel
. Athletic Program
. Superintendent’s Evaluation
The Board ended its closed session at 2:20 AM Tuesday.

Eugene Griffith made a motion to extend Bobby Matthews contract one year (through the 2007-2008 school year). Weldon Hayes seconded the motion and it carried unanimously.

Board member Gwen Campbell left the meeting at this time.

The Board reviewed the Tax Collections Report, Financial Report, and heard the Superintendent’s Report.

Lee Dill made a motion to adjourn. Irene Smith seconded the motion and it carried unanimously by those members present. Gwen Campbell was absent.

OFFICIAL ADJOURNMENT: 2:36 AM


13Feb06

BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
PUBLIC HEARING
FEBRUARY 13, 2006
6:30 pm

The Hawley I.S.D. Board of Trustees and administration conducted a public hearing concerning the early start date waiver for the 2006-2007 school year calendar. The meeting was held in the boardroom of the Administration Building, 800 First Street, Hawley, Texas.

Several parents attended the hearing and commented on several options they would like for the administration to consider as the calendar is planned for next year.

The beginning date of school was discussed and several options were addressed concerning starting classes the week of August 14, 2006. Many issues were addressed such as whether Hawley’s calendar should be similar to other surrounding districts, the possibility of longer summer and Christmas breaks to allow vacation time, and 4- day weeks (if they are productive academically).

After hearing the concerns of teachers, administrators, and parents, Superintendent Bobby Matthews recommended that the principals set up campus calendar committees and report to the Superintendent and school board any recommendations at the next regular board meeting.

The public hearing ended at 7:00 PM.



13Feb06
INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM

REGULAR MEETING:

Julia McCray, County Clerk for Jones County, demonstrated the new voting machine equipment and discussed with the board the Inter-local Agreement with Jones County in order to share costs and equipment to have more cost effective elections. Lee Dill made a motion to approve the Election Inter-local agreement with Jones County. Irene Smith seconded the motion and it carried unanimously.

Weldon Hayes made a motion to approve May 13, 2006 (Saturday) as the date for the school board election for Place VI and VII with the election day polling place to be in the foyer of Hawley High School (7AM to 7PM). Eugene Griffith seconded the motion and it carried unanimously.

Mike Culbert presented to the board and administration information for possible automotive classes to be offered in the future at the high school campus.

Lee Dill made a motion to approve the consent agenda items (January 9, 2006 minutes, the list of current bills, additional substitutes, and additional student transfer requests). Irene Smith seconded the motion and it carried unanimously.

After discussion, the Board and Superintendent chose to table any contract action until Monday, February 20, 2006 at 8:00 PM.

Board member, Lee Dill left the meeting at 8:30 PM.

Eugene Griffith made a motion to accept the AEIS Report as presented by the Superintendent Bobby Matthews. Weldon Hayes seconded the motion and it carried unanimously by those present. (Lee Dill was absent)

Mr. Matthews stated that he would need to table any action on the waiver item listed on the agenda regarding the start date for classes to start until next month after the campus calendar committees meet and give their recommendations to the principals and superintendent.

Weldon Hayes made a motion to approve Policy Update 77 as presented by the superintendent. Irene Smith seconded the motion and it carried unanimously by those members present. (Lee Dill was absent)

Gwen Campbell made a motion to adjourn. Irene Smith seconded and those members present approved it unanimously. (Lee Dill was absent)

OFFICIAL ADJOURNMENT: 9:00 PM






20Feb06
INVOCATION: Randy Scott
OPEN SESSION: 8:00 PM

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapters 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:08 PM:
Whitney Hill, Principal Contract
Brian Hunt, Principal Contract
Christy Ames, Principal Contract
Ginger Dearing, Business Mgr. Contract
Buddy Hardin, Athletic Director
Clarissa Kapke, Tennis Coach
The Board ended its closed session at 10:15 PM.

Eugene Griffith made a motion to give Brian Hunt a 2-year (2006-2007 and 2007-2008) contract as elementary principal. Gwen Campbell seconded the motion and members present approved it unanimously. Lee Dill was absent.

Irene Smith made a motion to give Whitney Hill a one-year contract (2006-2007) with a stipulation that she move to the Hawley District. Paul Stokes seconded the motion and it carried unanimously by those present. Lee Dill was absent.

Irene Smith made a motion to give Christy Ames a 2-year contract (2006-2007 and 2007-2008) as High School Principal. Paul Stokes seconded the motion and it carried unanimously by those present. Lee Dill was absent.

Eugene Griffith made a motion to extend Ginger Dearing’s contract as Business Manager for the District for one year. Irene Smith seconded the motion and members present approved it unanimously. Lee Dill was absent.

Gwen Campbell made a motion to give Buddy Hardin a 1-year extension on his contract as Athletic Director at an annual salary of $62,500.00. Paul Stokes seconded the motion and the motion carried unanimously by those present. Lee Dill was absent.

Irene Smith made a motion to give Clarissa Kapke a tennis contract with a stipend of $1,500.00. Paul Stokes seconded the motion and it carried unanimously by those present. Lee Dill was absent.

Discussion followed concerning facility improvements and a special meeting on March 6 at 6:00 PM was agreed upon to discuss needed improvements for the school district.

With no further business, Gwen Campbell made a motion to adjourn. Irene Smith seconded the motion and members present approved it unanimously. Lee Dill was absent.

OFFICIAL ADJOURNMENT: 10:22 PM




06Mar06
INVOCATION: Eugene Griffith
OPEN SESSION: Ann Griffith spoke of integrity to our school and handed out a listing of available houses currently on the market in the school district. Shirlee Manly and Bonnie Powell spoke in support of Athletic Director Buddy Hardin. Board member Lee Dill suggested to not have closed sessions left off future agendas for board meetings.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 5:55 PM.
. Athletic Director Buddy Hardin’s Contract/Residence Requirement
The Board ended its closed session at 6:58 PM.

Irene Smith made a motion to delete the current statement in the contract requiring the athletic director reside in the Hawley School District. Gwen Campbell seconded the motion. The motion was approved 4 to 1. Those members for: Irene Smith, Randy Scott, Gwen Campbell, and Lee Dill. Against: Eugene Griffith Absent: Paul Stokes and Weldon Hayes.

Lee Dill made a motion to adjourn. Irene Smith seconded and it was approved unanimously by those members present. Absent: Weldon Hayes and Paul Stokes.

OFFICIAL ADJOURNMENT: 7:00 PM


20Mar06
INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM
. Rhonda Manuel presented her views concerning the proposed day care and questioned who was approached and why no bids and applications for employment were taken. Other issues relating to day care such as who can go to day care and salaries were addressed.
. Next, Sue Jordan, voiced the same concerns as Mrs. Manuel and stated she had previously emailed the board members on the subject.
REGULAR MEETING:
Lee Dill made a motion to approve the consent agenda items (February 13, 2006 minutes, March 6, 2006 minutes, the list of current bills, and additional substitutes.)
Irene Smith seconded the motion and it carried unanimously by those members present. (Gwen Campbell, Weldon Hayes, and Eugene Griffith were absent).

Irene Smith made a motion to approve the election judge and clerks for the May 13, 2006 school board election; Ann Howle, Judge; Joe Howle, Nancy Tarpley, and Geneva Greenwood as clerks; Jan McCarty and Julie Lanphere as early voting clerks. Paul Stokes seconded the motion and it carried unanimously by those members present. (Gwen Campbell, Weldon Hayes, and Eugene Griffith were absent).



Lee Dill made a motion to approve the Wellness Policy as presented by Elementary Principal Brian Hunt and school nurse Kim Jensen. Irene Smith seconded the motion and it carried unanimously by those present. (Gwen Campbell, Weldon Hayes, and Eugene Griffith were absent.)

The Board chose to not take action on the Emergency Plan at this time.

Lee Dill made a motion to approve the Campus Improvement Plans as presented by the principals. Irene Smith seconded the motion and it carried unanimously by those members present. (Gwen Campbell, Weldon Hayes, and Eugene Griffith were absent).

The Board decided to not take any action on the Facilities at this time until more information is available.

(Board member Eugene Griffith arrived at this time.)

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:11 PM:
. Personnel
The Board ended its closed session at 9:30 PM.

. Lee Dill made a motion to employ teachers and counselors as presented for all three campuses to be assigned for the 2006-2007 school year. Eugene Griffith seconded the motion and it carried unanimously by those present. (Gwen Campbell and Weldon Hayes were absent).

Eugene Griffith made a motion to approve the 2006-2007 school calendar as presented. Lee Dill seconded the motion and it carried unanimously by those present. (Gwen Campbell and Weldon Hayes were absent).

With no further business, Lee Dill made a motion to adjourn. Irene Smith seconded the motion and it carried unanimously by those members present. (Gwen Campbell and Weldon Hayes were absent).

OFFICIAL ADJOURNMENT: 10:17 PM










10Apr06
INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM
. Debra Fenner expressed her concerns with the proposed day care facility, salaries, costs, and fairness to other staff members.
. Stacie Heine spoke to the board about the difference of early release times of the different campuses.
. Doris Barbee voiced her concerns with the proposed waste disposal system and the effects it will have on property values, taxes, and operating costs.
. Brian McCrary inquired why the meeting was held in the small boardroom with discussion of facilities to be conducted.

Regular Meeting:

Lee Dill made a motion to approve the consent agenda items: Minutes of March 20, 2006 regular meeting, list of current bills, and the student transfer list for 2006-2007. Gwen Campbell seconded the motion and it carried unanimously by those present. (Weldon Hayes and Eugene Griffith were absent).

Irene Smith made a motion to approve the Emergency Operations Plan as presented by the Superintendent. Lee Dill seconded the motion and it carried unanimously by those present. (Weldon Hayes and Eugene Griffith were absent).

(Board member Eugene Griffith arrived at this time).

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:45 PM:
.Resignations . Personnel .Drill Team
The Board ended its closed session at 9:58 PM.

Lee Dill made a motion to accept the resignations of Julie Merriman as high school counselor and Cheri Hudson as middle school computer teacher effective at the end of the current school year. Paul Stokes seconded the motion and it carried unanimously by those present. (Weldon Hayes was absent)

Lee Dill made a motion to adjourn. Irene Smith seconded the motion and it carried unanimously by those members present. (Weldon Hayes was absent).

OFFICIAL ADJOURNMENT: 10:26 PM






08May06
INVOCATION: Randy Scott
OPEN SESSION: The track team was given special recognition along with Coach Terry
Spray for their successful track season.

Regular Meeting:
Lee Dill made a motion to approve the consent agenda items: Minutes of the April 10, 2006 regular meeting and April 17, 2006 special meeting, list of current bills, additional student transfers for 2006-2007 school year and additional substitute teacher. Paul Stokes seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Lee Dill made a motion to take the school vans out of the rotation for transportation of any and all students immediately. Irene Smith seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Eugene Griffith made a motion to discontinue the Interquest Detection Canines agreement for the 2006-2007 school year. Lee Dill seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Eugene Griffith made a motion to approve the additional worker/clerk, if necessary, for the school board election on May 13, 2006. Irene Smith seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.








Lee Dill made a motion to approve the day care proposal at a proposed salary of $9.00 per hour and a monthly childcare charge of $250.00 per child. Irene Smith seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Lee Dill made a motion to approve the 2006-2007 Region 9 & 14 ESC Inter-Regional Food Cooperative Purchasing and Commodity Processing Programs Inter -Agency Agreement. Gwen Campbell seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:08 PM.
Coaching Stipends
Personnel
Purchase of Land
The Board ended its closed session at 10:03 PM.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:08 PM.
Coaching Stipends
Personnel
Purchase of Land
The Board ended its closed session at 10:03 PM.
Paul Stokes made a motion to approve the coaching stipends for 2006-2007 as presented by Athletic Director Buddy Hardin. Lee Dill seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Lee Dill made a motion to employ Sandra Matthews for the 2006-2007 school year. Eugene Griffith seconded the motion and it carried unanimously by those members present. Weldon Hayes was absent.

Irene Smith made a motion to accept the proposal for the purchase of 58 acres from the Hawley Youth Association for a price of $68,000. Gwen Campbell seconded the motion and it carried. Those for: Gwen Campbell, Eugene Griffith, Irene Smith, Randy Scott, and Paul Stokes. Abstained: Lee Dill Absent: Weldon Hayes

Lee Dill made a motion to adjourn. Gwen Campbell seconded the motion and it carried unanimously by those present. Weldon Hayes was absent.

OFFICIAL ADJOURNMENT: 10:20 PM

17May06
INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM

SPECIAL MEETING:

Weldon Hayes and Lee Dill were not present at the meeting.

Irene Smith made a motion to approve the canvassing of votes for the May 13, 2006 school board election as presented. Eugene Griffith seconded the motion and it was approved unanimously.

Place VI Troy Bristow 232
Lee Dill 114

Place VII Jennifer Weber 188
Kim Watson 154

With the canvass of the final count of votes approved, the official Oath of Office was given to newly elected members Troy Bristow and Jennifer Weber by notary Jan McCarty.

With no further business, Gwen Campbell made a motion to adjourn the meeting. Irene Smith seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 7:40 PM




12June06
INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM
Regular Meeting:
Each year following the school board election the board is required to call for nominations for officers (re-organization of the board).
At this time Paul Stokes nominated Randy Scott for president. Irene seconded the motion and it was approved. For: Paul Stokes, Irene Smith, Gwen Campbell, Troy Bristow, and Jennifer Weber. Abstained: Randy Scott ; Absent: Eugene Griffith

Irene Smith nominated Paul Stokes for vice president. Gwen Campbell seconded and it was approved. For: Irene Smith, Randy Scott, Troy Bristow, Gwen Campbell, and Jennifer Weber. Abstained: Paul Stokes; Absent: Eugene Griffith

Gwen Campbell nominated Irene Smith for secretary. Paul Stokes seconded the motion and it was approved. For: Gwen Campbell, Paul Stokes, Troy Bristow, Jennifer Weber, and Randy Scott. Abstained: Irene Smith; Absent: Eugene

Irene Smith made a motion to approve the consent agenda items: Minutes of the May 8, 2006 and May 17, 2006 board meetings, list of current bills, and transfer student requests of Lainey Taylor, Noah Hampton, Bryka McNeill, and Dakota Strickland. Gwen Campbell seconded the motion and it carried unanimously by those present. Eugene Griffith was absent.

Eugene Griffith arrives for the meeting at this time. (7:50 PM)

Eugene Griffith made a motion to approve the purchase of the air movers for the Bearcat Varsity Gym at a cost of $19,916.14. Paul Stokes seconded the motion and it carried unanimously.

Paul Stokes made a motion to approve the purchase of the air conditioning system for the cafeteria at a cost of $8,000.00. Irene Smith seconded the motion and it carried unanimously.

Gwen Campbell made a motion to purchase the 2000 model Blue Bird 34 – passenger bus for $39,300.00 and the 2001 GMC Yukon XL in the amount of $14,591.09 per bids. Eugene Griffith seconded the motion and it carried unanimously.

Paul Stokes made a motion to approve the purchase of a public address system for the football stadium at a cost of $5,300.00. Irene Smith seconded the motion and it carried unanimously.

Irene Smith made a motion to approve the Inter-local Participation Agreement with Cooperative Purchasing Buy Board. Gwen Campbell seconded the motion and it carried unanimously.

Eugene Griffith made a motion for Hawley ISD to contract with Melody’s Southwest Consortium for the 2006-2007 school year’s student drug testing. Paul Stokes seconded the motion and it carried unanimously.

Paul Stokes made a motion to open the concession stand bids up to the public as well as those included in the original bid document. Eugene Griffith seconded the motion and it carried unanimously.

Irene Smith made a motion to continue contract with Claims Administrative Services for the 2006-2007 school’s workers compensation insurance. Paul Stokes seconded the motion and it carried unanimously.

Irene Smith made a motion to continue with Texas Monarch Management, underwritten by Mega Life & Health Insurance Company and AIG Life Insurance Company, for the voluntary student accident insurance and student accident catastrophic insurance for 2006-2007. Gwen Campbell seconded the motion and it carried unanimously.

Irene Smith made a motion to employ Stovall, Grandey & Allen as auditors for the 2006 financial audit. Gwen Campbell seconded the motion and it carried unanimously.

Irene Smith made a motion to approve the amended 2006-2007 school calendar as presented. Eugene Griffith seconded the motion and it carried unanimously.

Paul Stokes made a motion to appoint Irene Smith as the delegate for the TASB Convention. Gwen Campbell seconded the motion and it carried unanimously.

Irene Smith made a motion to appoint Paul Stokes as the alternate delegate for the TASB Convention. Gwen Campbell seconded the motion and it was approved unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:55 PM:
. Resignations .Employment .Personnel .Salaries/Stipends
The Board ended its closed session at 12:30 AM.

Gwen Campbell made a motion to accept the resignations of principals Whitney Hill, Christy Ames, and band director Ricky Kyker. Eugene Griffith seconded the motion and it carried unanimously.

Gwen Campbell made a motion to accept employment of Jimmy Schaeffer, Jared Sanderson, and Rosemary Courtney as assigned for the 2006-2007 school year. Troy Bristow seconded the motion and it carried unanimously.

Eugene Griffith made a motion to give Superintendent Bobby Matthews a 5% raise with a golf membership to be included in his contract contingent upon being head golf coach. Irene Smith seconded the motion and it carried unanimously.

Gwen Campbell made a motion to give the following individuals a 5% raise: Jan McCarty, Ginger Dearing, Debbie Smith, Brenda Price, Brian Hunt, and Richard Howeth. Eugene Griffith seconded the motion and it carried unanimously.

Jennifer Weber made a motion to give Kevin Palivec a 2% raise. Troy Bristow seconded the motion and it carried unanimously.

Eugene Griffith made a motion to remove Jan McCarty, Debbie Smith and Brenda Price from the 5% raise motion because they are on the local salary schedule. Gwen Campbell seconded the motion and it carried unanimously.

With no further business, Irene Smith made a motion to adjourn the meeting. Gwen Campbell seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 12:55 AM


10July06
INVOCATION: Troy Bristow
OPEN SESSION: 7:00 PM
Regular Meeting:
Irene Smith made a motion to approve the first two consent agenda items: Minutes of June 12, 2006 regular meeting and list of current bills as presented. Paul Stokes seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent at this time.

Irene Smith made a motion to move student transfers to closed session. Gwen Campbell seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

Paul Stokes made a motion to authorize the Superintendent to accept the low milk bid for the 2006-2007 school year. Irene Smith seconded the motion and it carried unanimously by those present. Eugene Griffith was absent.

Paul Stokes made a motion to award the concession stand contract to Hawley PTSA for the 2006-2007 school year. Irene Smith seconded the motion and it carried unanimously. Eugene Griffith was absent at this time.

Jennifer Weber made a motion to adopt the Hawley ISD Investment Policy as presented by the Business Manager. Gwen Campbell seconded the motion and it carried unanimously by those present. Eugene Griffith was absent at this time.



Board member Eugene Griffith arrived at 7:17 PM.

Irene Smith made a motion to approve the TASB Risk Management Fund for the District’s property insurance carrier for the 2006-2007 school year. Troy Bristow seconded the motion and it carried unanimously.

Paul Stokes made a motion to approve the budget amendment #1 as presented by Business Manager Ginger Dearing. Irene Smith seconded the motion and it carried unanimously.

Board President Randy Scott announced the board chose to move the closed session as the next item of the agenda.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551; Sub-Chapters D and E went into Closed Session to discuss the following at 7:30 PM.
. Resignations . Employment . Salaries
The Board ended its closed session at 8:15 PM.

Eugene Griffith made a motion to accept resignations of Wes Gorman, Addie Helms, Jan Hall, Kayla Cagle, and Allison Denson. Gwen Campbell seconded the motion and it carried unanimously.

Irene Smith made a motion to employ Catherine Meyer, Jennifer Webber, Jennifer Carlton, Larry Jones, Sundi Sanderson, and Debra Olive on l year contracts for the 2006-2007 school year. Gwen Campbell seconded the motion and it carried unanimously.

Eugene Griffith made a motion to give Sandra Matthews, special programs coordinator, a 6 percent stipend to her annual salary. Irene Smith seconded the motion and it carried unanimously.

Irene Smith made a motion to accept student transfers: Alyssa Votaw, Jeffrey Rud, Mark Rud, and Gregory Rud. Paul Stokes seconded the motion and it carried unanimously.

Paul Stokes left the meeting at 8:40 PM.

Irene Smith made a motion to approve the 2006-2007 student handbook and student code of conduct with changes to follow. Troy Bristow seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Irene Smith made a motion to approve Policy Update GKD (Local), FNAA (Local)


and GKDA (Local). Jennifer Weber seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Eugene Griffith made a motion to accept the 2006-2007 Employee Handbook as presented. Troy Bristow seconded the motion and it carried unanimously by those members present. Paul Stokes was absent.

Irene Smith made a motion to adjourn. Gwen Campbell seconded the motion and it carried unanimously by those members present. Paul Stokes was absent.

OFFICIAL ADJOURNMENT: 9:40 PM




07Aug06

INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM

. Mr. Matthews addressed the Board regarding the recent test scores.

Special Meeting:
The Board and administrators reviewed the preliminary budget material for the 2006-2007 school year.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551,Sub-Chapters D and E went into Closed Session to discuss the following at 8:30PM:
. Employment/Personnel
The Board ended the closed session at 10:15 PM.

Gwen Campbell made a motion to accept resignations of Jennifer Carleton, Michelle Nichols and Jeremy Helms. Jennifer Weber seconded the motion and it carried unanimously.

Gwen Campbell made a motion to employ Emilia Moreno as Middle School Principal; Chastity Gardner as elementary teacher to be assigned; and Brooke Bartee as high school teacher to be assigned. Troy Bristow seconded the motion and it carried unanimously.

With no further business, Gwen Campbell made a motion to adjourn. Eugene Griffith seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 10:20 PM



14Aug06

INVOCATION: Troy Bristow
OPEN SESSION: 7:00 PM

REGULAR MEETING:
Irene Smith made a motion to approve the consent agenda items: Minutes of the July 10, 2006 meeting, list of current bills, additional student transfers Hannah Rule, Chris Beck, Tanner Logue, and Kristina Endres; and additional substitute teachers; Michelle MaSavage, Marie Brown, Jarrett Vickers, Tanya Rule, Stephanie Leach, Mary Matthews, and Mattie Elliott. Gwen Campbell seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

Paul Stokes made a motion to allot $5,567.15 for additional playground equipment and concession stand refurbishing. Troy Bristow seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

Irene Smith made a motion to approve Sept. 11, 2006 through May 7, 2007 as the official dates for teacher appraisals with a 10-day window scheduled visit with administrators Bobby Matthews, Emilia Moreno, Brian Hunt, and Larry Jones as appraisers. Gwen Campbell seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

Paul Stokes made a motion to set a meeting to discuss budget and proposed tax rate for August 28, 2006 at 6:30 PM; and if applicable information is not available to meet at that date and time to move the date to September 5, 2006 at 6:30 PM. Irene Smith seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

Jennifer Weber made a motion to approve Borden as the milk supplier for school year 2006-2007. Troy Bristow seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

Irene Smith made a motion to approve policy update 78 and the Local District Policy #30-06 as presented by the Superintendent. Gwen Campbell seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

Industrial Tech teacher Terry Thompson presented information regarding purchase of land in Hawley for future class building project. Jennifer Weber made a motion to purchase the 3.71 acre property belonging to Kenneth Hare for $13,000.00 plus any closing costs attributed to Hawley ISD. Gwen Campbell seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:30 PM.
. Employment of Personnel
The Board ended the closed session at 9:57 PM.

Jennifer Weber made a motion to employ Talisha Johnson as a teacher as assigned for the 2006-2007 school year. Irene Smith seconded the motion and it carried unanimously by those members present. Eugene Griffith was absent.

With no further business, Troy Bristow made a motion to adjourn the meeting. Paul Stokes seconded the motion and it carried unanimously by those present. Eugene Griffith was absent.

OFFICIAL ADJOURNMENT: 10:30 PM









28Aug06

TAX HEARING

The Hawley Independent School District Board of Trustees held a Tax Hearing on Monday, August 28, 2006 at 6:30 PM. The meeting was held in the Board Room of the School District and the public was cordially invited.

Members present for the hearing were President Randy Scott, Vice President Paul Stokes, Secretary Irene Smith, Gwen Campbell, Troy Bristow, and Jennifer Weber. Board member Eugene Griffith was absent. School administrators present were Superintendent Bobby Matthews, Business Manager Ginger Dearing, and campus Principals Emilia Moreno, Brian Hunt, and Larry Jones. One visitor, Billy Chapman, was also in attendance for the Tax Hearing.

Paul Stokes made a motion to adjourn the hearing and Gwen Campbell seconded the motion and it carried unanimously by those members present. (Eugene Griffith was absent).


OFFICIAL ADJOURNMENT: 6:59 PM







28/Aug06

INVOCATION: Brian Hunt
OPEN SESSION:

Special Meeting:
Paul Stokes made a motion to approve the 2006 Certified Appraisal Roll as presented by Don Gilmore, Interim Chief Appraiser for the Jones County Appraisal District. Jennifer Weber seconded the motion and it carried unanimously by those present. (Eugene Griffith was absent)

Irene Smith made a motion to approve the 2006-2007 budget as presented with Revenues of $6,272,101.00 and Appropriations of $6,239,614.00. Troy Bristow seconded the motion and it carried unanimously by those members present. (Eugene Griffith was absent).

Jennifer Weber made a motion to approve budget amendment #2 for the 2005-2006 as presented with revenues of $6,851,742.00 and appropriations at $6,484,881.00. Irene Smith seconded the motion and it carried unanimously by those members present. (Eugene Griffith was absent).

With no further business, Paul Stokes made a motion to adjourn. Irene Smith seconded the motion and it carried unanimously by those present. (Eugene Griffith was absent).


OFFICIAL ADJOURNMENT: 7:37 PM


 
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