BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
HAWLEY, TEXAS
REGULAR BOARD MEETING
September 10, 2007

The Hawley Independent School District Board of Trustees met on Monday, September 10, 2007 at 7:00 pm. The following members were present:
Paul Stokes President
Irene Smith Vice – President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Business Manager Ginger Dearing, Middle School Principal Paula Wood and High School Principal Michael Steck. Several school employees were also present.

INVOCATION: Nathan Knight
OPEN SESSION: 7:00 PM

Regular Meeting:
After the Board called the meeting to order they recessed at 7:03 to honor Debbie Smith, who is retiring later in September. Mr. Matthews presented Mrs. Smith a plaque for her 14 years of dedicated service to the Hawley Independent School District and they attended a reception in her honor. The Board re-convened the regular meeting at 7:28 PM.

The Board, administrators, and several faculty and staff members involved with UIL reviewed and discussed the district’s student random drug testing procedures and policies. No action was taken at this time, but the board and administration agreed the policy in place needs to be studied and possibly make changes at a later time.

Randy Scott made a motion to approve the Engineering Services Agreement (Elementary Site Civil & Campus Drainage Improvements) with Jacobs & Martin, LTD. of Abilene. Gwen Campbell seconded the motion and it carried unanimously.

Gwen Campbell made a motion to approve the consent agenda items: Minutes of the August 13 and August 27, 2007 meetings, List of Current Bills, and additional substitute teachers as presented. Irene Smith seconded the motion and it carried unanimously.

Randy Scott made a motion to adopt a Maintenance & Operations rate of $1.04 and an Interest & Sinking rate of $ .25 per $100.00 valuation for the 2007-2008 school year. Gwen Campbell seconded the motion and it carried unanimously.

Gwen Campbell made a motion to adopt the Resolution regarding extracurricular status of 4-H organization and the Adjunct Faculty Agreement appointing Martha Alice Spraberry and Todd Vineyard as adjunct faculty members of the Hawley Independent School District for the 2007-2008 school year. Randy Scott seconded the motion and it was approved unanimously.

Troy Bristow made a motion to approve Localized Policy Update 81 as presented by the Superintendent. Randy Scott seconded the motion and it carried unanimously.

Gwen Campbell made a motion to employ Cort Arthur, to be assigned, for the 2007-2008 school year. Jennifer Weber seconded the motion and it carried unanimously.

Business Manager Ginger Dearing presented information regarding Tax Collections and the Monthly Financial Report. Principals Paula Wood and Michael Steck gave their campus reports followed by Bobby Matthews presenting the Superintendent’s Report.

With no further business to be discussed, Irene Smith made a motion to adjourn the meeting. Randy Scott seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 10:07 PM

BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
HAWLEY, TEXAS
REGULAR BOARD MEETING
October 8, 2007

The Hawley Independent School District Board of Trustees met on Monday, October 8, 2007 at 7:00 PM. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Business Manager Ginger Dearing, Elementary Principal Brian Hunt, and High School Principal Michael Steck. Several visitors were present including City Mayor Ronnie Woodard, Rob Phillips with Northstar Construction and several parents.

INVOCATION: Randy Scott
OPEN SESSION: 7:07 PM

Regular Meeting:
Irene Smith made a motion to approve the consent agenda items: Minutes of the September 10, 2007 meeting, List of Current Bills, and additional substitute teachers Tammy Young, Melinda Dillard, and Shelly Chapman. Randy Scott seconded the motion and it carried unanimously.

Randy Scott made a motion to accept the resolution as written to amend the transportation policy. Gwen Campbell seconded the motion and it carried unanimously.

Randy Scott made a motion to have Michael Steck, High School Principal prepare a policy manual to encompass all student extra-curricular activities. Nathan Knight seconded the motion and it carried unanimously.



The Board, along with administrators addressed the student lunchtime guidelines in the student handbook and agreed to not take action at this time.

The preliminary District Goals were reviewed and there was no action taken.

Gwen Campbell made a motion to approve District Policy DEC (Local) regarding Leaves and Absences as presented. Randy Scott seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:01 PM.
. Personnel
The Board ended the closed session at 8:58 PM.

Nathan Knight made a motion to reject both roof bids until further evaluation by CADCO Architects & Engineers, Inc. of the sub-structure of the high school. Irene Smith seconded the motion and it carried (6-1). Those for: Paul Stokes, Irene Smith, Gwen Campbell, Troy Bristow, Nathan Knight, and Randy Scott; Abstained: Jennifer Weber.

Business Manager Ginger Dearing reviewed the monthly Tax Collections and Financial Reports as well as the Cafeteria Report for the period ending September 30, 2007. The principals gave campus updates regarding attendance, academics, homecoming events, extra-curricular activities for the first six weeks of school. The Superintendent followed with his report giving the Board updates on bond issues and the recent TASB Conference in Dallas.

With no further business to be discussed, Irene Smith made a motion to adjourn. Randy Scott seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 9:47 PM

BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
HAWLEY, TEXAS
NOVEMBER 12, 2007

The Hawley Independent School District Board of Trustees met on Monday, November 12, 2007 at 7:00 PM. The following members were present:

Paul Stokes President
Irene Smith Vice-President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Business Manager Ginger Dearing, Middle School Principal Paula Wood, Brian Hunt Elementary Principal, and High School Principal Michael Steck. Also attending the meeting were Special Programs Coordinator Sandra Matthews, Athletic Director Buddy Hardin, and Industrial Technology Instructor Terry Thompson.

INVOCATION: Irene Smith
OPEN SESSION: 7:00 PM

Regular Meeting:
Irene Smith made a motion to approve the consent agenda items: Minutes of the October 8, 2007 regular meeting, List of Current Bills, additional substitute teachers Ardella Watson, Blake Goss, and Cody Deaver. Also approved were additional transfer students: Thomas Davis, Justin Neith, Sloan Baldwin, and Brendon and Brianna Krabill. Randy Scott seconded the motion and it was approved unanimously.

Jennifer Weber made a motion to approve changes made to the Gifted/Talented program assessment as presented by Special Programs Coordinator Sandra Matthews. Randy Scott seconded the motion and it carried unanimously.

Troy Bristow made a motion to approve the 2006-2007 Annual Financial Audit as presented by Stovall, Grandey & Allen LLP. Randy Scott seconded the motion and it carried unanimously.
Mrs. Sandra Matthews presented information regarding PBMAS (Performance – Based Monitoring Analysis System) for 2007 and Highly Qualified Staff to the Board and explained where Hawley ISD rates in comparison with state objectives. No action was taken.

Mr. Ellinger with CADCO informed the Board where they are in the building and bond project. They are presently awaiting a completed survey, review of 200 plus changes in the standard professional contract by the school district attorney Wayne D. Haglund of Lufkin, and a meeting with the Elementary Building Committee. Mr. Ellinger further discussed different types of roofs for the high school and the pros and cons of each. No action was taken.

Randy Scott made a motion for Hawley to participate in Fisher County Healthcare Development Corporation’s Rural Abstinence Education Coalition for the duration of the grant period ending 9/29/2012. Irene Smith seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the Resolution to tax tangible personal property in transit. Nathan Knight seconded the motion and it carried unanimously.

Board member Jennifer Weber made a motion to table agenda item District Goals until the Monday, November 26, 2007 special meeting. Irene Smith seconded the motion and it carried unanimously.

Business Manager Ginger Dearing reviewed the Monthly Tax Collections and Financial Reports as well as the Cafeteria Report for the period ending October 31, 2007.

The Principals gave the monthly update regarding attendance, academics, and extracurricular activities for the past month. Bobby Matthews, Superintendent, addressed several issues concerning the auto mechanics class, athletic facilities, recent property purchase from Mr. and Mrs. Pack, and the lien search property.

With no further business to be discussed, Randy Scott made a motion to adjourn the meeting. Nathan Knight seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 10:54 PM

BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
HAWLEY, TEXAS

The Hawley Independent School District Board of Trustees met on Monday December 10, 2007 at 7:00 P.M. The following members were present:

Paul Stokes President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Business Manager Ginger Dearing, Brian Hunt Elementary Principal, and High School Principal Michael Steck. Also present was Richard Howeth, Maintenance Supervisor.

INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM

Regular Meeting:
Randy Scott made a motion to approve the consent agenda items: Minutes of the November 12, 2007 regular meeting, List of Current Bills, and additional substitute teacher Donna Young. Troy Bristow seconded the motion and it carried unanimously by those present. Irene Smith was absent.

Troy Bristow made a motion to award the high school roof replacement contract to DK Haney Construction of Fort Worth per the written bid proposal of $243,042.97 in addition to a bond cost of $3,369.10. Randy Scott seconded the motion and it carried unanimously by those members present. Irene Smith was absent.

Nathan Knight made a motion to approve the reclassification of fund balance of Technology and Capital Projects as presented by Ginger Dearing, Business Manager. Jennifer Weber seconded the motion and it carried unanimously by those board members present. Irene Smith was absent.

Randy Scott made a motion to accept the resignation of Stanly Treanor effective January 10, 2008 and the employment of Melissa Guidera, to be assigned, effective January 2, 2008. Nathan Knight seconded the motion and it carried unanimously by those members present. Irene Smith was absent.

Jennifer Weber made a motion to accept the 2007-2008 District Improvement Plan as presented. Randy Scott seconded the motion and it carried unanimously by those members present. Irene Smith was absent.

Gwen Campbell made a motion to move the Friday, May 2, 2008 early release day to Friday, April 18, 2008 due to the TAKS testing schedule as well as approve the Modified Schedule/TAKS Testing Days Waiver as presented. Randy Scott seconded the motion and it carried unanimously by those board members present. Irene Smith was absent.

Randy Scott made a motion to obtain request for proposals for a construction manager or agent. Nathan Knight seconded the motion and it carried. Those for: Paul Stokes, Gwen Campbell, Randy Scott, Troy Bristow and Nathan Knight. Abstained: Jennifer Weber Absent: Irene Smith.

Business Manager Ginger Dearing reviewed the Monthly Tax Collections and Financial Reports for the period ending November 30. The board also reviewed the cafeteria meal comparison and the Football Revenue Report for the 2007 season.

The Principals gave their campus reports regarding current enrollment figures, activities, and attendance updates. School Superintendent Bobby Matthews gave updates on building and improvement projects in addition to grant applications he is currently working on.

With no further business to be discussed, Randy Scott made a motion to adjourn. Nathan Knight seconded the motion and those members present approved it unanimously. Irene Smith was absent.

OFFICIAL ADJOURNMENT: 8:45 PM

BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
HAWLEY, TEXAS

The Hawley Independent School District Board of Trustees met on Monday, January 14, 2008 at 7:00 P.M. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Business Manager Ginger Dearing, Brian Hunt Elementary Principal, Paula Wood Middle School Principal, and Michael Steck, High School Principal.

Several visitors including Kirt Harle from Jacob & Martin of Abilene, Mayor Ronnie Woodard, Student Resource Officer David George, and community member Billy Chapman were present.

INVOCATION: Irene Smith
OPEN SESSION: 7:00 PM

In recognition of Board Appreciation Month many students along with teachers from Elementary through High School showed their appreciation by presenting cake, cards, and entertainment to the board members for their service to the school and community.

Regular Meeting:
Charla Sims, presented information regarding senior trips to the Board and asked them to look at income/expenses in addition to safety issues and staff responsibility of senior trips. Irene Smith made a motion to table the Senior Trip item until the February 11, 2008 board meeting. Gwen Campbell seconded the motion and it carried unanimously.

Sandra Matthews and Brian Hunt presented information and updates regarding TAKS to board members. No action was needed.

Jennifer Weber made a motion to approve the consent agenda items: Minutes of the December 10, 2007 regular meeting, List of Current Bills, and additional substitute teachers. Randy Scott seconded the motion and it carried 6-0. Those for: Randy Scott, Irene Smith, Gwen Campbell, Troy Bristow, Jennifer Weber, Nathan Knight. Absent: Paul Stokes.

(Board member Paul Stokes arrives at this time)

Gwen Campbell made a motion to table the sewage project issue until the February 11th regular board meeting. Troy Bristow seconded the motion and it carried unanimously.

Nathan Knight made a motion to approve the Elementary Campus Improvement Plan for 2007-2008 SY as presented by Mr. Hunt. Randy Scott seconded the motion and it carried unanimously.


The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:50 PM.
. Resignation
. Employment
. Superintendent’s Evaluation and Contract
The Board ended the closed session at 11:47 PM.

Randy Scott made a motion to accept the resignation of Kathy Krieger. Irene Smith seconded the motion and it carried unanimously.

Gwen Campbell made a motion to employ Emily Olson for one-half day for middle school as assigned for the remainder of the 2007-2008 school year. Randy Scott seconded the motion and it carried unanimously.

Irene Smith made a motion to extend Superintendent Bobby Matthews’ contract for one additional year (through the 2009 - 2010 school year). Randy Scott seconded the motion and it carried unanimously.

With no further business, Randy Scott made a motion to adjourn the meeting. Gwen Campbell seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 11:55 PM

BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
HAWLEY, TEXAS
February 11, 2008
MINUTES

The Hawley Independent School District Board of Trustees met on Monday, February 11, 2008 at 7:00 PM for a regular meeting. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Business Manager Ginger Dearing, Brian Hunt Elementary Principal, Paula Wood Middle School Principal, and Michael Steck, High School Principal.

Several visitors including Billy Chapman, Mayor Ronnie Woodard, teacher Laurie Florence, and Johnny Sellers were present along with Christy Barrett and Lenora Peterson from Region 14 ESC.

INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM

The Board adjourned to a classroom to view the middle school principal’s presentation on discipline. Lenora Peterson from Region 14 ESC informed the school board updates in school’s role in disciplining students.

Next, the board heard from Christy Barrett from Region 14 ESC pertinent information regarding the science curriculum.

High school student Tisha Bristow entertained by singing the song titled “Traveling Soldier” by the group, Dixie Chicks.

Irene Smith made a motion to budget $2000 and have the school district provide transportation for a senior one-day trip beginning with the Class of 2008 and to continue until board policy changes. Randy Scott seconded the motion and it carried unanimously.

Gwen Campbell made a motion to accept the Alcohol and Drug Testing Policy as presented by Mr. Steck with an additional statement regarding sponsors and coaches of extra-curricular activities responsible for their students having the proper documentation (Parental Consent Form) signed and on file in the Superintendent’s Office. Randy Scott seconded the motion and it carried unanimously.

Randy Scott made a motion to increase the JV cheerleader squad by 2 as presented by the administration. Irene Smith seconded the motion and it carried unanimously.

Jennifer Weber made a motion to add a junior high mascot and provide budget for such related costs as uniforms and camp. Randy Scott seconded the motion and it carried unanimously.

Irene Smith made a motion to approve the middle and high school campus improvement plans as presented. Troy Bristow seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the consent agenda items: Minutes of the January 14, 2008 regular meeting, the list of current bills, and additional substitutes: Christina Fewell, Lauren Hilliard, Megan Segars, Emily Nelson, and Joshua Knapp. Gwen Campbell seconded the motion and it carried unanimously.

Gwen Campbell made a motion to approve Hawley I.S.D.’s participation in the 2008-2009 Region 9 & 14 Food Service Cooperation Purchasing Program. Randy Scott seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the resolution for Hawley ISD to participate in the Cooperative Purchasing Program of the Texas Comptroller of Public Accounts. Gwen Campbell seconded the motion and it carried unanimously.

Randy Scott made a motion to approve budget amendment #1 as presented by Ginger Dearing, Business Manager. Gwen Campbell seconded the motion and it carried unanimously.

Randy Scott made a motion to approve local policy update 82 as presented. Irene Smith seconded the motion and it was approved unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:50 PM.
. Principals’ Hunt, Wood, and Steck’s Contracts and Evaluations
.Athletic Director Buddy Hardin’s Contract and Evaluation
.Special Programs Coordinator Sandra Matthews’ Contract and Evaluation
.Business Manager Ginger Dearing’s Contract and Evaluation
The Board ended the closed session at 10:55 PM.

Irene Smith made a motion to extend Brian Hunt’s contract for one year. Randy Scott seconded the motion and it was approved unanimously.

Gwen Campbell made a motion to extend Paula Wood’s contract one year. Randy Scott seconded the motion and it carried unanimously.

Randy Scott made a motion to extend Michael Steck’s contract one year. Nathan Knight seconded the motion and it carried unanimously.

Gwen Campbell made a motion to extend Ginger Dearing’s contract one year. Randy Scott seconded the motion and it carried unanimously.

Gwen Campbell made a motion to extend Buddy Hardin’s contract one year. Randy Scott seconded the motion and it carried unanimously.

Gwen Campbell made a motion to extend Sandra Matthew’s contract one year on a half-time basis. Randy Scott seconded the motion and it carried unanimously.

Business Manager Ginger Dearing reviewed the Financial Report for the period ending January 31, 2008, cafeteria income/ expenses comparisons, and information on the Grant/Enterprise Fund Amendment for the 2007-2008 fiscal year.

Next, the principals gave their campus reports regarding current enrollment figures, activities, and attendance updates. Mr. Matthews reviewed updates on building projects and spring activities.

With no further business, Randy Scott made a motion to adjourn. Nathan Knight seconded the motion and it carried unanimously.


OFFICIAL ADJOURNMENT: 11:30 pm

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
March 10, 2008

The Hawley Independent School District Board of Trustees met on Monday, March 10, 2008 at 7:00 PM. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Elementary Principal Brian Hunt, Middle School Principal Paula Wood, and Michael Steck High School Principal. Other school personnel present were Sandra Matthews, Keith Porter, and Jan McCarty.

Visitors in attendance were Billy Chapman, Mayor Ronnie Woodard, Tal Fillingham and Kirt Harle with Jacob & Martin and Steve Ellinger with CADCO.

INVOCATION: Irene Smith
OPEN SESSION: 7:00 PM

Steve Ellinger with CADCO briefed the board on the elementary school building plans and where they are at this point in the project. Next, Tal Fillingham with Jacob and Martin reported sewer issues and plans. Dates were discussed regarding the bidding process and what to expect to be accomplished in the coming months.

Gwen Campbell made a motion to approve the consent agenda items: Minutes of the February 11, 2008 regular meeting, the list of current bills, additional substitute teacher Jerry Kent Smith, and additional student transfer Samantha Rodriguez. Randy Scott seconded the motion and it was approved unanimously.

Jennifer Weber made a motion to approve the Order of School Board Election with location of the early voting place to be located at City Hall
and appoint Anne Howle as the election judge for the Saturday, May 10, 2008 election. Randy Scott seconded the motion and it was approved unanimously.

Randy Scott made a motion to approve the TEA waiver regarding staff development days as presented by Special Programs Coordinator Sandra Matthews. Gwen Campbell seconded the motion and it was approved unanimously.

Irene Smith made a motion to approve the 2008-2009 proposed calendar (with waiver). Nathan Knight seconded the motion and it was approved unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:35 PM:
. Resignation
. High School Faculty Contracts
.Nurse Contract
.Middle School Faculty Contracts
.Technology Coordinator
. Elementary School Faculty Contracts
.Librarian Contract

The Board ended its closed session at 10:40 PM.

Irene Smith made a motion to accept the resignation of David O’Shields effective May 30, 2008. Jennifer Weber seconded the motion and it was approved unanimously.

Randy Scott made a motion to employ Kim Jensen, as assigned, for the 2008-2009 school year. Irene Smith seconded the motion and it was approved unanimously.

Jennifer Weber made a motion to employ Laura Templeton, as assigned, for the 2008-2009 school year. Nathan Knight seconded the motion and it was approved unanimously.

Troy Bristow made a motion to employ Kevin Stoker, as assigned, for the 2008-2009 school year. Randy Scott seconded the motion and it was approved unanimously.

Randy Scott made a motion to employ Lisa Snow, as assigned, for the 2008-2009 and 2009-2010 school years. Irene Smith seconded the motion and it was approved unanimously.


Randy Scott made a motion to employ the elementary list of teachers, as assigned, for the 2008-2009 school year presented by administration. Nathan Knight seconded the motion and it was approved 6-0. Those in favor of the motion were: Irene Smith, Gwen Campbell, Jennifer Weber, Randy Scott, Troy Bristow, and Nathan Knight. Abstained: Paul Stokes

Randy Scott made a motion to employ the middle school list of teachers, as assigned, for the 2008-2009 school year as presented by administration. Gwen Campbell seconded the motion and it was approved unanimously.

Jennifer Weber made a motion to employ the high school list of teachers, as assigned, for the 2008-2009 school year as recommended by the administration. Randy Scott seconded the motion and it was approved unanimously.

In the absence of Business Manager Ginger Dearing, Mr. Matthews reviewed with the board the financial and tax collections reports for the period ending February 29, 2008. The basketball gate receipts comparison report was reviewed in addition to the monthly cafeteria analysis. The grant amendment was reviewed also.

The principals from each campus gave the monthly updates of enrollment figures and the many activities of the students taking place this time of the school year.

Superintendent Bobby Matthews informed the board of safety issues, the push for vocational education courses, the Taylor Electric progress, and improvements district-wide.

With no further business to be discussed, Randy Scott made a motion to adjourn. Gwen Campbell seconded the motion and it was approved unanimously.

OFFICIAL ADJOURNMENT: 11:25 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
April 14, 2008

The Hawley Independent School District Board of Trustees met on Monday, April 14, 2008 at 7:00 PM. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, High School Principal Michael Steck, Elementary Principal Brian Hunt, and Ginger Dearing, Business Manager. Other school personnel present were Athletic Director Buddy Hardin, Vo-Ag teacher Keith Porter, Cafeteria Supervisor Volie Olague, and several high school teachers Brenda Wehmeyer, Brooke Bartee, Tiffany Sipe, and Mary Stahnke. The school’s SRO, David George, was also present.

Visitors in attendance were Allan Phillips of Jacob & Martin as well as several high school students.

INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM

Michael Steck introduced the One Act Play teachers and students. Mrs. Bartee, OAP director, commended the students for their hard work and dedication to this year’s play and praised those receiving special awards during the competition.

Michael Steck introduced Mrs. Stahnke and commended her and the students’ recent competition in UIL academics for their time, hard work and success. Mrs. Stahnke gave special recognition to the students and the awards received as they represented Hawley.

Allan Phillips of Jacob & Martin presented the site plan for the board’s review.

David George, student resource officer, presented an overview and video of the Shattered Dreams to take place May 7th and 8th.

Volie Olague discussed the cafeteria issues, including production, menu, and serving portions. Business Manager Ginger Dearing discussed the financial aspects and
both discussed plans for the future cafeteria program with the board.

Irene Smith made a motion to approve the consent agenda items: Minutes of the March 10, 2008 regular meeting, list of current bills, additional substitute teachers, additional student transfers for 2007-2008, and the list of proposed student transfers for the 2008-2009 school year. Randy Scott seconded the motion and it was approved unanimously.

Randy Scott made a motion to adopt EN Vision Math of Texas for use in K through 5th grades. Nathan Knight seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:02 PM:
·Purchase of Vehicle
·Personnel
The Board ended its closed session at 10:39 PM.

Randy Scott made a motion to accept the sealed bid from Lawrence Hall in Anson on a vo-ag truck at a price of $38,034.75. Gwen Campbell seconded the motion and it carried unanimously.

Nathan Knight made a motion to purchase Keith Porter’s pick-up truck at fair-market value. Irene Smith seconded the motion and it carried unanimously.

Ginger Dearing reviewed with the board the financial report and tax collections report for the period ending March 31, 2008.

Principals Michael Steck and Brian Hunt reported on their campus attendance, enrollment, and activities.

Bobby Matthews updated the board on summer conference workshops, gym roof, the May 10 school board election, and the Health Matters Program.

Randy Scott made a motion to adjourn. Troy Bristow seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 11:42 pm

BOARD OF EDUCATION
HAWLEY INDEPENDENT SCHOOL DISTRICT
HAWLEY, TEXAS
CALLED BOARD MEETING
May 1, 2008

The Hawley Independent School District Board of Trustees met on Thursday, May 1, 2008 at 6:00 PM. The called meeting was held in the Board Room in the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Superintendent Bobby Matthews was present.

INVOCATION: Paul Stokes
OPEN SESSION: 6:00 PM

Called Meeting:
After the board reviewed the Inter-local Agreement between Stamford Hospital District, City of Hawley, and the Hawley ISD regarding the upcoming May 10, 2008 election day Irene Smith made a motion to accept the agreement. Randy Scott seconded the motion and those members present approved it the motion. (Gwen Campbell was absent).

Randy Scott made a motion to adjourn the meeting. Jennifer Weber seconded the motion and those members present approved it unanimously. (Gwen Campbell was absent).

OFFICIAL ADJOURNMENT: 7:45 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
May 12, 2008

The Hawley Independent School District Board of Trustees met on Monday, May 12, 2008 at 7:00 PM. The meeting was held in the Middle School Library. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Elementary Principal Brian Hunt, Middle School Principal Paula Wood, and Michael Steck High School Principal. Other school personnel attending the meeting were Ginger Dearing, Laura Templeton, Addie Helms, Laurie Florence, Jan McCarty, and Athletic Director Buddy Hardin and several members of the coaching staff.

INVOCATION: Irene Smith
OPEN SESSION: 7:01 PM

·Recognition of Tennis, Softball, Baseball and Track students by coaches.
·Parent and community member Alise Miller voiced her concerns about the proposed auditorium and encouraged the board to proceed with the building of the auditorium for the benefit of the school and community.
·Shattered Dreams video was shown to the board and audience.
·Addie Helms discussed the Paw Print and journalism students involved as well as a future view and plan for the publication.

Regular Meeting:
Irene Smith made a motion to approve the consent agenda items: Minutes of the April 14, 2008 regular meeting, list of current bills, additional substitute teachers Shelley League, Johnnie Garcia, and Sara Carrico, and additional student transfer Brooklyn A. Strength. Randy Scott seconded the motion and it was approved unanimously.

School librarian, Laura Templeton, gave the board an overview of the library programs and staffing. She requested the board to consider staffing when preparing the budget for the 2008-2009 school year.
The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 8:30 PM:
·Minter Property
·Resignations/Personnel
The Board ended its closed session at 9:38 PM.

Gwen Campbell made a motion to table the Minter property item until additional information is presented. Jennifer Weber seconded the motion and it carried unanimously.

Randy Scott made a motion to accept the resignation of Aaron Switzer with regrets. Gwen Campbell seconded the motion and it carried unanimously.

Gwen Campbell made a motion to accept the resignation of Chris Fambro with regrets. Nathan Knight seconded the motion and it carried unanimously.

Randy Scott made a motion to employ Jey Penquite as teacher/coach to be assigned for the 2008-2009 school year. Irene Smith seconded the motion and it carried unanimously.

Jennifer Weber made a motion to employ David O’Shields as teacher/coach to be assigned for the 2008-2009 school year. Randy Scott seconded the motion and it carried unanimously.

Irene Smith made a motion to employ Dayberly Spray as coach/teacher to be assigned for the 2008-2009 school year. Gwen Campbell seconded the motion and it carried unanimously.

Jennifer Weber made a motion to approve Budget Amendment #2 as presented. Randy Scott seconded the motion and it carried unanimously.

Business manager Ginger Dearing reviewed the Financial Report for the period ending April 30, 2008, cafeteria income and expenses, and informed the members of the recent grant amendment.

Next, the principals gave their campus reports regarding enrollment and attendance, end of year activities, and remind everyone that senior
Graduation is scheduled Friday, May 30th (7:00 PM) at Hardin-Simmons University.

Mr. Matthews addressed the members with updates concerning the Summer Leadership Institute –Board Training June 12-14 in San Antonio, building and improvement projects for the summer months. After discussion, the Board set Monday, May 19, 2008 (5:30 pm) for a called meeting to canvass the votes of the recent school board election.

With no further business to discuss, Gwen Campbell made a motion to adjourn the meeting. Irene Smith seconded the motion and it carried unanimously.

OFFICIAL ADJOURNMENT: 10:52 PM

BOARD OF EDUCATION
Hawley Independent School District
Hawley, Texas
Special Board Meeting
May 19, 2008
5:30 pm

The Hawley Independent School District Board of Trustees met on Monday, May 19, 2008 at 5:30 PM. The following members were present:

Paul Stokes President
Nathan Knight Member
Gwen Campbell Secretary
Jennifer Weber Member

Superintendent Bobby Matthews and school secretary Jan McCarty were present.

INVOCATION: Paul Stokes
OPEN SESSION: 5:30 PM
Special Meeting:
The Board and Superintendent Bobby Matthews reviewed the canvassing report including the voting machine tapes from the May 10, 2008 school board election.
Gwen Campbell made a motion to approve the canvass of the election with results as follows:

Place IV: Irene Smith (unopposed) 81 Votes *

Place V: Gwen Campbell (incumbent) 62 Votes *
Deann Smith 48 Votes

Jennifer Weber seconded the motion and those members present approved it unanimously. Members absent were: Irene Smith, Randy Scott, and Troy Bristow.

With no further business to discuss, Jennifer Weber made a motion to adjourn. Nathan Knight seconded the motion and it was approved unanimously. Members absent: Irene Smith, Randy Scott, and Troy Bristow.

OFFICIAL ADJOURNMENT: 5:44 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
June 9, 2008

The Hawley Independent School District Board of Trustees met on Monday, June 9, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith VicePresident
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Elementary Principal Brian Hunt, Middle School Principal Paula Wood, Ginger Dearing Business Manager and Michael Steck, High School Principal. Several school employees present were Kevin Stoker, Richard Howeth, H.P. Reeves, Volie Olague, and Jan McCarty.

INVOCATION: Nathan Knight
OPEN SESSION: 7:00 PM

·Kevin Stoker, Technology Coordinator, demonstrated the
recently updated and improved web page as well as Mrs. Thompson’s Learn & Serve Grant video presentation.

At this time, Jan McCarty, Notary, administered the oath of office to the newly elected members Irene Smith and Gwen Campbell as required by Texas Const. Art. XVI, Section .1(a); Education Code 11.061.

Superintendent Bobby Matthews addressed the Board asking for nominations for board president.

Troy Bristow nominated Paul Stokes for board president. Randy Scott seconded the motion. There were no further nominations. Those in favor of the motion: Irene Smith, Gwen Campbell, Troy Bristow, Nathan Knight, Randy Scott, and Jennifer Weber. Abstained: Paul Stokes. The motion passed 6-1.

Board president Paul Stokes asked for nominations for vice-president. Gwen Campbell nominated Irene Smith for board vice president. Randy Scott seconded and there were no further nominations. The motion passed 6-1. Those in favor: Paul Stokes, Gwen Campbell, Troy Bristow, Nathan Knight, Randy Scott, and Jennifer Weber. Abstained: Irene Smith.

Paul Stokes asked for nominations for secretary. Randy Scott nominated Gwen Campbell for board secretary. Irene Smith seconded and there were no further nominations. The motion passed 6-1. Those in favor: Paul Stokes, Irene Smith, Troy Bristow, Nathan Knight, Randy Scott, and Jennifer Weber. Abstained: Gwen Campbell.

Irene Smith made a motion to accept Jacobs & Martin building plans for the elementary school as presented. Randy Scott seconded the motion and it was approved unanimously.

Irene Smith made a motion to accept the construction documents as presented by Steve Ellinger of CADCO Architects–Engineers, Inc. Gwen Campbell seconded the motion and it carried 5 to 2. Those in favor: Irene Smith, Gwen Campbell, Troy Bristow, Nathan Knight, and Randy Scott. Against the motion: Jennifer Weber and Paul Stokes.

Jennifer Weber made a motion to accept the bid on the 8.3% Minter property held in trust by Hawley ISD and Jones County. Randy Scott seconded the motion and it carried unanimously.

Randy Scott made a motion to advertise 33.33% of undivided interest in the Minter property held in trust by Hawley ISD and Jones County. Gwen Campbell seconded the motion and it carried unanimously.

Jennifer Weber made a motion to table the Band Program report until the July board meeting. Nathan Knight seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the FNA Local policy as written. Nathan Knight seconded the motion and it carried unanimously.

Jennifer Weber made a motion to approve the Localized Policy Update 83 as presented. Randy Scott seconded the motion and it carried unanimously.

Irene Smith made a motion to participate in the 2008-2009 (1 year plan) Workers Compensation Self-Insurance Joint Fund administered by Claims Administrative Services. Troy Bristow seconded the motion and it carried unanimously.




Nathan Knight made a motion to approve student accident insurance for the 2008-2009 school year (voluntary and catastrophic) with Texas Monarch Management Corporation underwritten by Mutual of Omaha. Jennifer Weber seconded the motion and it was approved unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:38 PM.
· Resignations
· Employment/Personnel
The Board ended its closed session at 12:17 AM.

Gwen Campbell made a motion to accept the resignation of Mary Stahnke. Troy Bristow seconded the motion and it carried unanimously.

Irene Smith made a motion to accept the resignation of Meghan Hollingsworth. Nathan Knight seconded the motion and it carried unanimously.

Gwen Campbell made a motion to employ Courtney Drysdale as a high school teacher to be assigned. Jennifer Weber seconded the motion and it carried unanimously.

Gwen Campbell made a motion to employ Heather O’Brien as a middle school teacher to be assigned. Nathan Knight seconded the motion and it carried unanimously.

Irene Smith made a motion to increase the payroll clerk Tiffany Bristow’s stipend by $1,200.00. Gwen Campbell seconded the motion and it carried unanimously.

Jennifer Weber made a motion to increase all 12 month, non-schedule employees, excluding Bobby Matthews and Michael Steck’s salaries by 3%. Gwen Campbell seconded the motion and it carried unanimously.

Randy Scott made a motion to increase Bobby Matthews and Michael Steck salaries by 5%. Irene Smith seconded the motion and it carried unanimously.



Gwen Campbell made a motion to extend the paraprofessional / aide salary schedules from step 30 on by 3%. Randy Scott seconded the motion and it carried unanimously.

Nathan Knight made a motion to give H.P. Reeves a $5,000 stipend for the 2008-2009 school year to assist the band director. Randy Scott seconded the motion and it carried unanimously.

Business manager Ginger Dearing reviewed the Financial Report, including the cafeteria income and expenses, for the period ending May 31, 2008 as well as the Tax Collections Report from the Jones County Appraisal office.

The principals updated the board of their campus activities for the end of the school year.

Superintendent Bobby Matthews informed the board of the easement agreement, the green tank bid, the band program, and the bid process of the school truck.

With no further business to be discussed, Gwen Campbell made a motion to adjourn the meeting.

OFFICIAL ADJOURNMENT: 12:54AM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting

The Hawley Independent School District Board of Trustees met on Monday, July 14, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Elementary Principal Brian Hunt and Ginger Dearing, Business Manager. Also present were Terry Thompson, Industrial Arts instructor and representatives from Jacob & Martin.

INVOCATION: Nathan Knight
OPEN SESSION: 7:00 PM

Terry Thompson presented the board updated plans for the women’s softball facility that have been planned for 2008-2009 industrial arts class project as had been discussed during planning for last year’s baseball/softball project.

Jennifer Weber approved Terry Thompson’s plan to begin the softball complex and concession remodel as discussed. Gwen Campbell seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Gwen Campbell made a motion to approve the bid, without alternate, of Bowles Construction Company of $990,216.70 for the sewer improvement project as presented by Jacobs and Martin. Randy Scott seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Randy Scott made a motion to approve the drug testing agreement with Southwest Consortium for the 2008-2009 school year. Nathan Knight seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Hawley ISD student resource officer David George made his presentation of the SRO Annual Report and shared his concerns with the board.
Randy Scott made a motion to accept the SRO Report as presented. Nathan Knight seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Randy Scott made a motion to approve the Local Policy DEC concerning leaves/absences as presented by Superintendent Matthews. Troy Bristow seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Jennifer Weber made a motion to authorize the Superintendent to approve the milk and bread bids that would best benefit the district. Randy Scott seconded the motion and it carried unanimously by those present. Paul Stokes was absent.

Jennifer Weber made a motion to approve the recommendation to increase breakfast and lunch prices across the board by .25 cents. Randy Scott seconded the motion and those board members present approved it unanimously. Paul Stokes was absent.

Note: Board President Paul Stokes arrives at 9:27 PM.

Irene Smith made a motion to accept LaDonna Bristow’s proposal for the concession stand operation for the 2008-2009 school year. Randy Scott seconded the motion and it carried 6 for and – 1 abstained. Those for: Paul Stokes, Irene Smith, Nathan Knight, Randy Scott, Jennifer Weber, and Gwen Campbell. Abstained: Troy Bristow.

Gwen Campbell made a motion to accept Hawley ISD’s investment policy as presented. Troy Bristow seconded the motion and it carried unanimously.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 9:40 PM.
·Resignations
·Employment/ Personnel Issues
The Board ended its closed session at 11:20 PM.

Randy Scott made a motion to accept the resignation of High School Principal Michael Steck. Troy Bristow seconded the motion and it carried unanimously.

Nathan Knight made a motion to accept the resignation of Middle School Principal Paula Wood. Randy Scott seconded the motion and it carried unanimously.

Randy Scott made a motion to accept the resignation of special education teacher Courtney Leech. Nathan Knight seconded the motion and it carried unanimously.

Randy Scott made a motion to accept the resignation of band director Pearl Owens. Troy Bristow seconded the motion and it carried unanimously.

Randy Scott made a motion to approve the employee handbook for the 2008-2009 school year with changes. Irene Smith seconded the motion and it carried unanimously.

Randy Scott made a motion to adjourn and Nathan Knight seconded. The motion carried unanimously.

OFFICIAL ADJOURNMENT: 11:49 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Meeting
July 28, 2008

The Hawley Independent School District Board of Trustees met on Monday, July 28, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary(Absent)
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Elementary Principal Brian Hunt, Tim Smith, High School Principal and Ginger Dearing, Business Manager.

INVOCATION: Randy Scott
OPEN SESSION: 7:00 PM
Middle School principal applicant, Nikki Grisham introduced herself to the board and followed with a brief summary of her work experience.

Randy Scott made a motion to contract with auditor William A. Coombes to prepare the Hawley ISD’s annual financial report for the 2007-2008 school year. Irene Smith seconded the motion and it carried unanimously by those members present. (Gwen Campbell was absent)

Irene Smith made a motion to approve the TASB Risk Management Fund to provide property insurance for the 2008-2009 school year. Nathan Knight seconded the motion and it carried unanimously by those present. (Gwen Campbell was absent)

Jennifer Weber made a motion to table the Minter property agenda item until the August board meeting pending further information. Troy Bristow seconded the motion and it carried unanimously 6-0 by those members present. (Gwen Campbell was absent)


The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:34 pm.
Resignation
Employment – Principals, High School Counselor, Band Director
Personnel Issues
The Board ended its closed session at 9:25 pm.

Irene Smith made a motion to accept Erica Jones’ resignation without the stipend. Jennifer Weber seconded the motion and it carried unanimously 6-0 by those members present. (Gwen Campbell was absent)

Randy Scott made a motion to employ Tim Smith on a probationary one-year contract as high school principal for the 2008-2009 school year with a salary of $67,000.00. Troy Bristow seconded the motion and it carried unanimously 6-0 by those present. (Gwen Campbell was absent)

Randy Scott made a motion to employ Nikki A. Grisham on a probationary one-year contract as middle school principal for the 2008-2009 school year with a salary of $50,000.00. Nathan Knight seconded the motion and it carried unanimously 6-0 by those members present. (Gwen Campbell was absent)

Irene Smith made a motion to employ Christy Freeman on a probationary 11-month contract as high school counselor for the 2008-2009 school year. Randy Scott seconded the motion and it carried unanimously 6-0 by those members present. (Gwen Campbell was absent)

Jennifer Weber made a motion to employ Freddy Verastegui as band director with a $4,000.00 stipend for the 2008-2009 school year. Irene Smith seconded the motion and it carried unanimously 6-0. (Gwen Campbell was absent)

The board discussed the construction committee and Jennifer Weber made a motion to nominate Irene Smith and Randy Scott to the construction committee. Nathan Knight seconded the motion and it carried unanimously 6-0. (Gwen Campbell was absent)

With no further business, Irene Smith made a motion to adjourn. Randy Scott seconded the motion and it was approved unanimously. (Gwen Campbell was absent)

OFFICIAL ADJOURNMENT: 11:05 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Regular Board Meeting
August 11, 2008

The Hawley Independent School District Board of Trustees met on Monday, August 11, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Randy Scott Member
Jennifer Weber Member

Administrators present were Superintendent Bobby Matthews, Elementary Principal Brian Hunt, High School Principal Tim Smith, and Middle School Principal Nikki Grisham. Also present were Buddy Hardin, Athletic Director and Superintendent’s Secretary Jan McCarty.

INVOCATION: Nathan Knight
OPEN SESSION: 7:00 PM
Jessica Hewitt, dance instructor, addressed the board regarding the need for dance classes in the district.

Regular Meeting:
Irene Smith made the motion to approve the consent agenda items (minutes for July 14 and 28, 2008, list of current bills, additional transfer student Tyler Peacock, and the list of substitute teachers). Randy Scott seconded and the motion was approved unanimously 7-0.

Jennifer Web made a motion to approve the appraisal period for the upcoming school year to begin September 16, 2008 and end May 7, 2009; Administrators Brian Hunt, Nikki Grisham, Tim Smith, and Bobby Matthews as district appraisers; and observations to be “ unscheduled observations” with a 10-day window. Nathan Knight seconded the motion and it carried unanimously 7-0.

Irene Smith made a motion to approve the certified tax roll as presented by the Jones County Appraisal District. Troy Bristow seconded the motion and it carried unanimously 7-0.

Gwen Campbell made a motion to approve August 25, 2008, 6:30PM for the Public Meeting to discuss the budget and proposed tax rate; with the proposed rate for maintenance & operations at $1.04; interest & sinking at $0.25. Jennifer Weber seconded the motion and it was approved unanimously 7-0.

Irene Smith made a motion to approve amendment #3 to the 2007-2008-school budget. Nathan Knight seconded the motion and it was approved unanimously 7-0.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:30 PM.
·Employment / Personnel
The Board ended its closed session at 9:06.

Jennifer Weber made a motion to employ Regina Siller, to be assigned, for the 2008-2009 school year. Nathan Knight seconded the motion and it was approved unanimously 7-0.

The superintendent reviewed the Tax Collections Report and the Financial Report with the board members followed by the principals giving a brief update on preparation for the new school year.

With no further business to be discussed, Irene Smith made a motion to adjourn the meeting and Randy Scott seconded. The motion was approved unanimously 7-0.

OFFICIAL ADJOURNMENT: 9:25 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Board Meeting
August 19, 2008

The Hawley Independent School District Board of Trustees met on Tuesday, August 19, 2008 at 7:00 PM. The following members were present:

Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Nathan Knight Member
Jennifer Weber Member

Superintendent Bobby Matthews, Principals Nikki Grisham, Tim Smith, and Brian Hunt were present along with Ginger Dearing, Business Manager and Athletic Director Buddy Hardin.

INVOCATION: Irene Smith
OPEN SESSION: 7:00 PM

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:01 PM.
·Resignations / Employment / Personnel
The Board ended its closed session at 7:30 PM.

The Board took a break and continued closed session at 8:00 PM. The Board ended its closed session 8:40 PM.

Gwen Campbell made a motion to accept the resignation of Sandra Matthews effective August 15, 2008. Troy Bristow seconded the motion and it carried 6-0. Randy Scott was absent.

Gwen Campbell made a motion to accept the resignation of Superintendent Bobby Matthews effective August 31, 2008. Nathan Knight seconded the motion and it carried 4 to 2. Those members for: Gwen Campbell, Troy Bristow, Nathan Knight, and Paul Stokes. Against: Irene Smith and Jennifer Weber. Absent: Randy Scott

With no further business to be discussed, Irene Smith made a motion to adjourn the meeting. Gwen Campbell seconded the motion and it carried 6-0. Randy Scott was absent.

OFFICIAL ADJOURNMENT: 9:28 PM

Board of Education
Hawley Independent School District
Hawley, Texas
Called Board Meeting
August 25, 2008

The Hawley Independent School District Board of Trustees met for a called meeting on Monday, August 25, 2008 at 7:00 PM. The meeting was held in the Board Room of the Administration Building. The following members were present:
Paul Stokes President
Irene Smith Vice President
Gwen Campbell Secretary
Troy Bristow Member
Randy Scott Member
Jennifer Weber Member

Administrators present were superintendent Bobby Matthews, business manager Ginger Dearing and principals Brian Hunt, Nikki Grisham, and Tim Smith. Also present were superintendent’s secretary, Jan McCarty and student resource officer David George. Ronnie Kincaid, Director of Region 14 ESC was present as well.

INVOCATION: Paul Stokes
OPEN SESSION: 7:14 PM

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went into Closed Session to discuss the following at 7:20 PM
Personnel Issues
The Board ended its closed session at 7:47 PM.

The Board, under the authority of the Texas Open Meetings Act, Texas Govt. Code, Chapter 551, Sub-Chapters D and E went back into Closed Session at 8:00 PM to discuss the following:
.Interim Superintendent Options
The Board ended its closed session at 9:10 PM.
Irene Smith made a motion to employ Region 14 ESC to conduct the superintendent search for Hawley ISD as well as arrange the interim superintendent interviews with the board for Monday, September 8, 2008. Randy Scott seconded the motion and it carried unanimously 6-0 (Nathan Knight was absent).

Randy Scott made a motion to approve budget amendment #4 as presented by business manager Ginger Dearing. Gwen Campbell seconded the motion and it was approved unanimously 6-0 by those present. (Nathan Knight was absent).

Jennifer Weber made a motion to approve the school year 2008-2009 budget as presented – Revenue: $6,500,071; Appropriations: $6,562,899; Other Sources: $49,900. Randy Scott seconded the motion and it was approved unanimously 6-0 by those present. (Nathan Knight was absent).

With no further business to be discussed, Irene Smith made a motion to adjourn the meeting. Troy Bristow seconded the motion and it carried unanimously 6-0 by those present. (Nathan Knight was absent).

OFFICIAL ADJOURNMENT: 9:30 PM